Construction Contract Leads

Scope

Reference

DN832390

Description

Here's a clearer and more polished version suitable for a UK04 notice, tender advert or procurement introduction:

You are invited to submit a response to this Request to Participate (RtP) for the provision of Asset Management and Property Management Services.

This procurement is being conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement process will comprise three stages, as set out in the tender documents.

Blackpool Council is seeking to appoint an experienced Asset Manager and Property Manager to maximise performance and undertake the day-to-day management of the Council's retail assets within Blackpool Town Centre. The assets within the scope of this appointment include:

Houndshill Shopping Centre: an enclosed shopping centre extending to approximately 298,000 sq ft, with 750 car parking spaces, located opposite Blackpool Tower. The centre opened in 1980, underwent refurbishment and a significant extension in 2008, and was acquired by Blackpool Council in November 2019. A further expansion was completed in 2024, incorporating a nine-screen cinema complex, including an IMAX auditorium, a ground-floor retail unit and a diner/restaurant unit.

Victoria Buildings (Corporation Street / Victoria Street Portfolio): comprising a block of seven retail units located opposite Houndshill Shopping Centre.

Marks & Spencer Premises, Church Street, Blackpool Town Centre.

The successful supplier(s) will be expected to:

Maintain and enhance income generated from the assets through proactive asset management activities.

Support and implement the Council's plans for the future development of the assets within the wider context of Blackpool Town Centre.

Report on asset performance and progress against agreed objectives to the Council's Houndshill Steering Group.

Provide the full range of health and safety, financial administration and facilities management services required for the effective operation of commercial premises of this nature.

Provide timely financial information, including expenditure data, forecasts and budget projections, to support the Council's reporting requirements.

Liaise and collaborate with other town centre stakeholders to support initiatives that enhance the visitor experience and promote business activity within Blackpool Town Centre.

The contract is anticipated to commence on 1 July 2027. The initial contract term will be five (5) years, with an option for the Council, at its sole discretion, to extend the contract annually for up to a further five (5) years, subject to satisfactory performance, contract review and budget availability. The indicative contract budget is £150,000 per annum.

Tenders are invited either from a single organisation capable of delivering both the Asset Management and Property Management functions or from multiple organisations submitting a joint bid under a single contract arrangement. Where a joint bid is submitted, the Council will expect bidders to demonstrate previous successful collaboration on comparable projects or assignments.

The appointment will be made through a three-stage procurement process. Following evaluation of the RtP stage, a maximum of five suppliers will be invited to participate in the Invitation to Tender (ITT) stage. Following evaluation of ITT submissions, a maximum of two suppliers will be invited to attend a presentation and interview stage before a final contract award decision is made.

Total value (estimated)

• £1,800,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2027 to 30 June 2032
• Possible extension to 30 June 2037
• 10 years

Description of possible extension:

The initial contract term will be for five (5) years. The Contracting Authority reserves the right to extend the contract for up to a further five (5) years by exercising up to five (5) separate extension periods of twelve (12) months each. Any extension will be at the sole discretion of the Authority and will be subject to satisfactory contractor performance, continued funding availability and ongoing service requirements.

Options

The right to additional purchases while the contract is valid.

The Authority reserves the option to purchase additional services, works and/or consultancy support associated with the scope of the contract during its term. The requirement for any additional purchases will be determined by the Authority's business needs and funding availability.

Main procurement category

Services

CPV classifications

• 70332200 - Commercial property management services

Contract locations

• UKD42 - Blackpool

Justification for not using lots

The Authority considered the use of lots but determined that a single contract is the most appropriate approach. The requirement involves interrelated property and asset management services which benefit from a unified strategic approach, consistent reporting, integrated data management and clear accountability for performance. Splitting the requirement into multiple lots may result in fragmented service delivery, increased contract management costs and difficulties in coordinating activities across the portfolio.

Submission

Enquiry deadline

28 October 2026, 11:59pm

Submission type

Requests to participate

Deadline for requests to participate

4 November 2026, 11:59pm

Submission address and any special instructions

https://www.the-chest.org.uk/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Suppliers to be invited to tender

Maximum 5 suppliers

Selection criteria:

The five highest scoring bidders will be invited to tender.

Award decision date (estimated)

4 March 2027

Award criteria

Other information

Description of risks to contract performance

Additional Properties/Assets

The Contracting Authority may wish to add additional properties from time to time throughout the contract period. This would be by agreement between the parties. No additions are currently planned.

Local Government Reorganisation

The Council is currently operating during a period of Local Government Reorganisation (LGR) affecting councils across Lancashire. Subject to Parliamentary approval and the final arrangements for LGR, the existing council structure will be replaced by new unitary authority arrangements. Any contract awarded as a result of this procurement may therefore transfer to, be managed by, or be delivered for the benefit of a successor authority or authorities from Vesting Day.

The Council reserves the right, subject to applicable law, the procurement documents, the contract terms and the final LGR arrangements, to transfer, assign, novate, vary, extend, aggregate, disaggregate, host or otherwise make arrangements reasonably required to support LGR and continuity of service delivery.

Whilst there is currently uncertainty about when this will happen , as the Government are reviewing the proposals for LGR, the Contracting Authority will update Suppliers regarding any substantive changes announced by the Government that may have an impact on this but currently none are foreseen.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

A 3 stage process comprising Request to Participate, shortlisting to 5 bidders to be invited to tender and a final interview stage which 2 bidders will be invited to.

Documents

Documents to be provided after the tender notice

All tender documents will be available here: https://www.the-chest.org.uk/

Contracting authority

Blackpool Borough Council

• Public Procurement Organisation Number: PHHB-5249-RZVD

PO Box 11, Town Hall

Blackpool

FY1 1NB

United Kingdom

Email: FTSprocurementnotices [at] blackpool.gov.uk

Website: https://www.blackpool.gov.uk

Region: UKD42 - Blackpool

Organisation type: Public authority - sub-central government

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