Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Dunbartonshire Council

Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place

Kirkintilloch

G66 1TJ

Contact

Nicola Young

Email

nicola.young [at] eastdunbarton.gov.uk

Telephone

+44 1415745750

Country

United Kingdom

NUTS code

UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond

Internet address(es)

Main address

http://www.eastdunbarton.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other activity

Roads

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EDC/2026/4456 Framework for Traffic Signal Equipment Maintenance, Supply & Associated Works

Reference number

EDC/2026/4456

II.1.2) Main CPV code

• 34996100 - Traffic lights

II.1.3) Type of contract

Supplies

II.1.4) Short description

East Dunbartonshire Council wishes to establish a public contract (within the meaning of the Procurement Regulations) and appoint a number of suppliers under an overarching ranked framework arrangement to carry out work and provide Work Orders in relation to Traffic Signal Equipment Supply, Maintenance & Associated Works throughout the local government area of East Dunbartonshire over a minimum period of three (3) years. The framework scope encompasses planned maintenance of traffic signal & optical equipment and the provision of a fault management system inclusive of reporting and repairing faults within a specified timeframe. The scope also includes the supply and commissioning of Traffic Signal Equipment and the provision of Civil Works associated with the installation of new or replacement traffic signal and optical equipment, if and when required by the Client.

II.1.5) Estimated total value

Value excluding VAT: £2,260,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 34923000 - Road traffic-control equipment
• 50232200 - Traffic-signal maintenance services
• 45233200 - Various surface works

II.2.3) Place of performance

NUTS codes

• UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond

II.2.4) Description of the procurement

The proposed conditions of contract are the clauses of the NEC4 Framework Contract June 2017 (with amendments January 2023), as set out in Volume 2 of the procurement documents.

As set out in Volume 3 of the procurement documents, a Term Service Short Contracts (TSSC) work order will be issued under the Framework Contract to the 1st ranked supplier for annual inspection, maintenance, fault management & repairs of Traffic Signal Equipment for the duration of the Framework. Engineering & Construction Short Contract (ECSC) work orders may be issued for the Supply & Commissioning of Traffic Signal Equipment and may include associated civil works when required by the client. ESSC work order will be subject to further competition under the framework, where the estimated value is above 20,001.00 GBP.

The work within the framework scope is as detailed in the procurement documents and may include, without limitation:

-Routine planned annual inspection and maintenance of Traffic Signal Equipment

-Routine planned annual inspection and maintenance of Traffic Signal Optical Equipment

-Cleaning of Optical lenses and reflectors; pedestrian push button units, ancillary regulatory signs and any other associated Traffic Signal Optical Equipment

-Periodic electrical testing of all equipment covered under the framework

-Provision of a fault management system, accessible by the client via a web-based portal, which covers all on-street equipment

-Unplanned maintenance in response to fault reporting of traffic signal and traffic signal optical equipment. To include attendance and repair of equipment faults and urgent situations and the provision, storage and management of spares.

-Supply and Commissioning of replacement Traffic Signal Equipment

-Where the Council Roads department are unable to facilitate, the provision of Civil Works associated with the installation of new or replacement traffic signal and optical equipment.

-The provision and management of the range of personnel, materials, equipment, accommodation and all other resources required to meet the Work Order Scope.

-Register and provide all warranties and guarantees for the Traffic Signal or Optical equipment and include with the O&M instructions

-Design and provision of all necessary temporary works (e.g. propping, supports, brackets, etc) and scaffolding required to safely execute the works.

-Provision of monthly valuation for sign off in advance of Invoice being issued

-Capacity to increase the quantity of locations for maintenance via Contract Variation Process

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Framework Contract will endure for an initial term of three (3) years with an option to extend it (either singularly or in phases) for a further period of up to one (1) year after the expiry of the initial term, at the sole discretion of the Client.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

The bidder is enrolled in the relevant professional or trade registers kept in its country of establishment:

HMRC

Maintenance/Commissioning Operatives should be registered under Highway Electrical Registration Scheme (HERS) and NHSS accreditation under Chapter 8.

Suppliers of Traffic Management Equipment must ensure the equipment is compliant with NHSS Sector Scheme.

III.1.2) Economic and financial standing

List and brief description of selection criteria

The bidder should provide its yearly (specific) turnover in the business area(s) covered by the contract for a 3 year period.

Minimum level(s) of standards possibly required

Business areas & minimum required turnover per year -

Supply, Commission & Maintain Traffic Signal Equipment 150,000 GBP (ONE HUNDERED & FIFTY THOUSAND POUNDS) Per Annum

Civil Works 150,000 GBP (ONE HUNDERED & FIFTY THOUSAND POUNDS) Per Annum

Total combined minimum 300,000 GBP (THREE HUNDRED THOUSAND POUNDS) Per Annum

III.1.3) Technical and professional ability

List and brief description of selection criteria

Please provide relevant examples of supplies and/or services carried out during the last three years as specified (Examples from both public and/or private sector customers and clients may be provided)

Minimum level(s) of standards possibly required

Please provide three examples of relevant experience for the Supply, Commissioning, Maintenance and Fault Management of Trafic Signal Equipment and the provision of associative civil works.

For each example provide:

1. Details of the client, location, value of works and date the service was completed.

2. An overview of the service delivery from instruction by client to delivery of report and recommended actions.

3. Where relevant include any lessons learned and successful outcomes.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The framework is let under the NEC4 Framework Contract June 2017 (with amendments January 2023) with Call off contracts will be let under:

NEC4 Term Service Short (TSSC) June 2017 (with amendments January 2023)

NEC4 Engineering & Construction Short Contract (ECSC) June 2017 (with amendments January 2023)

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

12 November 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

12 November 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: It is assumed the framework will be retendered in 2030.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=845222.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

The Authority is committed to maximising Community Benefits (within the meaning of the Procurement Reform (Scotland) Act 2014) from its procurement activities to build economic, social or environmental conditions into the delivery of council contracts. The Winning Tenderer and its supply chain is required to support the Authority’s objectives for delivering a range of economic, social or environmental benefits completing Quality Question 5, in the document titled “1.1_EDC20264456 - PCS ITT - Vol. 1A Technical Evaluation Qs” and submitting the response as part of the tender deliverables.

(SC Ref:845222)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=845222

VI.4) Procedures for review

VI.4.1) Review body

Sherriff Court

Glasgow

Country

United Kingdom

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