Construction Contract Leads

Scope

Reference

CM3531

Description

Yorkshire Water Services (YWS) is intending to establish a structured, multi-supplier maintenance and support arrangement for Yorkshire Water's Pile Cloth Filter assets, covering

operational sites across waste water.

The arrangement will deliver a full service model including preventative and reactive maintenance, asset inspections and troubleshooting, critical spare supply and management, and equipment hire where required.

Commercial tool

Establishes a framework

Total value (estimated)

• £4,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

The duration of the proposed contract opportunity is 48 months, with optional renewal up to 48 months.

Main procurement category

Services

CPV classifications

• 50000000 - Repair and maintenance services

Contract locations

• UKE - Yorkshire and the Humber

Lot 1. Maintenance and Supply of spares for Mita Pile Cloth Filters

Description

Planned Maintenance: Servicing requirement and cleaning/replacement of cloths of Mita PCF

Reactive Maintenance: Troubleshooting, ongoing issue support. Sprocket and chain replacement

Parts: Chains/sprocket/ cloths

Lot value (estimated)

• £2,000,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Maintenance and Supply of spares for FLI Water Pile Cloth Filters

Description

Planned Maintenance: Servicing requirement and cleaning/replacement of cloths of FLI PCF

Reactive Maintenance: Troubleshooting, ongoing issue support. Sprocket and chain replacement

Parts: OEM Chains/sprocket/ cloths

Lot value (estimated)

• £400,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3a. Planned Maintenance and Supply of spares in relation to Mecana Pile Cloth Filters

Description

Planned Maintenance: Servicing requirement and cleaning/replacement of cloths of Mecanna PCF units

Parts: OEM Chains/sprocket/ cloths

Lot value (estimated)

• £3,200,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3b. Reactive Maintenance in relation to Mecana Pile Cloth Filters

Description

Reactive Maintenance: Troubleshooting, ongoing issue support in relation to Mecana PCF. Sprocket and chain replacement

Lot value (estimated)

• £400,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Temporary Hire of Pile Cloth Filters

Description

Spec, design and install plus maintenance of units while on hire

Lot value (estimated)

• £2,000,000 including VAT

Framework lot values may be shared with other lots

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0%

Framework operation description

Suppliers may be appointed to one, multiple, or all Lots, subject to the evaluation outcome.

Call-off contracts will be awarded on the basis of the most economically advantageous solution, taking into account factors such as capability, availability, responsiveness, geographical coverage, and price. Pricing will be established through predefined rate cards submitted during the tender process, covering applicable equipment hire rates, labour rates, fuel rates, mobilisation charges, delivery costs, out-of-hours support, and other relevant service components.

For each requirement, Yorkshire Water reserves the right to select the supplier that offers the best overall value and operational fit based on the specific reactive operational support need.

- Covers the provision of temporary operational equipment to support reactive operational requirements, emergency scenarios, and short-term operational shortfalls across Yorkshire Water sites.

Award method when using the framework

Either with or without competition

Contracting authorities that may use the framework

Establishing party only

Submission

Enquiry deadline

4 November 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

11 November 2026, 5:00pm

Submission address and any special instructions

https://www.yorkshirewater.com

(https://www.yorkshirewater.com)/

Please contact Shanesia McKean at shanesia.mckean [at] Yorkshirewater.co.uk to join Ariba Buying Portal and access all tender documents

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

23 March 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

This procurement is being conducted using the Competitive Flexible Procedure under the Procurement Act 2023. The process will consist of Conditions of Participation Questionnaire and a

Tender (ITT). Only those suppliers that meet the conditions of participation requirements will have their tenders evaluated.

A second round of tendering will be conducted, and, if required, the authority may proceed to a third and final stage (Best and Final Offer (BAFO) round). The final contract award will be based on the refined award criteria, as communicated to suppliers during the procedure.

The award criteria and their relative weightings are provided in the tender documents. All communications and submissions must be made electronically via Ariba.

Contracting authority

YORKSHIRE WATER SERVICES LIMITED

• Companies House: 02366682
• Public Procurement Organisation Number: PXGT-3622-WXBQ

Ellington House

Leeds

LS10 1AB

United Kingdom

Contact name: Shanesia McKean

Email: shanesia.mckean [at] yorkshirewater.co.uk

Region: UKE42 - Leeds

Organisation type: Private utility

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