Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Tayside

Ninewells Hospital

Dundee

DD1 9SY

Contact

Alan Summers

Email

alan.summers2 [at] nhs.scot

Telephone

+44 1312756511

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.nhstayside.scot.nhs.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00154

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NHS Tayside Laundry Replacement

Reference number

NPTAY08626

II.1.2) Main CPV code

• 42716000 - Laundry washing, dry-cleaning and drying machines

II.1.3) Type of contract

Supplies

II.1.4) Short description

The product for replacement under this procurement is the existing Wash Line within the NHS Tayside Laundry, based at Ninewells Hospital, Dundee.

The various pieces of equipment have exceeded the end of their recommended life expectancy and are now due for replacement.

The requirement will be tendered as a single lot, to include:

- Continuous Batch Washer

- Material Handling System

- Drying Solution

- Automation and Integrated Control System

The Contract is required to be let for both the Supply of the replacement Laundry Wash Line and the installation on a “turnkey” basis with the successful bidder being appointed on a Prime Contractor basis with overall responsibility for the fulfilment of the Contract.

The ongoing maintenance of this equipment is also included within the scope of the tender.

II.1.5) Estimated total value

Value excluding VAT: £1,750,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 51543400 - Installation services of laundry washing, dry-cleaning and drying machines
• 42716000 - Laundry washing, dry-cleaning and drying machines

II.2.3) Place of performance

NUTS codes

• UKM71 - Angus and Dundee City

Main site or place of performance

NHS Tayside Laundry Service

Ninewells Hospital

Dundee DD1 9SY

II.2.4) Description of the procurement

The product for replacement under this contract for NHS Tayside is as follows:

Single Lot: Laundry Wash Line Replacement, to include

- Continuous Batch Washer

- Material Handling System

- Drying Solution

- Automation and Integrated Control System

- Installation on a “turnkey” basis, at the NHS Tayside Laundry, Ninewells Hospital, Dundee.

An award will be made to a single successful Contractor who will act in the role of Prime Contractor for the supply and installation of the equipment. The successful Contractor will be solely responsible for effecting any sub-contracting or collaborative arrangements required for other suppliers to allow the successful Contractor to meet this commitment, including any necessary Turnkey work.

Full warranty and manufacturing service programme to be included for initial two-year period, from date of successful completion testing. Thereafter, the successful Contractor to ensure that there are no barriers or limitations (unless stated in Tender response) that would prevent the NHS Tayside Laundry Staff from undertaking the service and repair of the replacement Wash Line equipment.

II.2.5) Award criteria

Quality criterion - Name: Technical and Quality / Weighting: 55

Quality criterion - Name: Site Visit / Weighting: 5

Cost criterion - Name: Whole Life Cost / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £1,750,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards possibly required

4B.1.1 Bidders will be required to have a minimum “general” yearly turnover of GBP3500000 for the last 3 years.

4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP3500000 for the last 3 years in the business area covered by the contract.

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = GBP5m

Public Liability Insurance = GBP5m

Product Liability Insurance = GBP5m

III.1.3) Technical and professional ability

Minimum level(s) of standards possibly required

- Economic operators are required to provide a Climate Change Plan.

- All tendered products must fully comply with the NHS Requirement included within the tender documents;

- 4.C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part

II.2.4 of the FTS/OJEU Contract Notice.

— 4C.12 If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE/ UKCA marked. Evidence should be in the form of certification issued by a notified body.

- 4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 November 2026

Local time

10:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

13 November 2026

Local time

10:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The estimated values referred to in Section II.1.5 and II.2.6 covers the 24 months contract duration (to the end of the warranty period).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32581. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

It is a contract performance condition that the successful contractor supports the delivery and ongoing development of community benefits relevant to the subject matter of this framework agreement.

The successful contractor will be required, during the performance of the contract, to identify, deliver, and report on appropriate community benefits within Scotland.

As an alternative compliant route, the successful contractor may engage with NHS Scotland’s Community Benefits Gateway (CBG).

AND

The contractor must comply with the Fair Work First criteria as set out in the Scottish Government’s guidance and demonstrate ongoing compliance throughout the duration of the contract.

AND

Workers engaged in the delivery of the contract must be paid at least the Real Living Wage, where applicable, for the duration of the contract.

(SC Ref:840613)

VI.4) Procedures for review

VI.4.1) Review body

Dundee Sheriff Court and Justice of the Peace Court

Sheriff Court House, 6 West Bell Street

Dundee

DD1 9AD

Email

dundee [at] scotcourts.gov.uk

Telephone

+44 1382229961

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Contract agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful.

The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant contract agreement.

The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.

The remedies that may be awarded by the courts before the contract agreement has been entered into include the setting aside of the decision to award the contract agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the contract agreement has been entered into will not affect the contract agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the courts where the contract agreement has been entered into are limited to the award of damages.

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