Construction Contract Leads
South East
Category Services
Type Tender
No. of Lots 1
Status Active
Published 14th Oct 2026
| Reference | ocds-h6vhtk-0787e7 |
| Common Procurement Vocabulary | Pest-control services |
| Procurement Method | Open procedure |
| Value | £600,000 |
South East
Category Services
Type Tender
No. of Lots 1
Status Active
Published 14th Oct 2026
| Reference | ocds-h6vhtk-0787e7 |
| Common Procurement Vocabulary | Pest-control services |
| Procurement Method | Open procedure |
| Value | £600,000 |
Scope
Description
Folkestone and Hythe District Council (FHDC) on behalf of itself and Dover District Council and Thanet District Council wishes to select and appoint a suitable supplier for the provision of pest control services and invites organisations to submit a tender to meet the councils' requirements.
This tender will be conducted using a one-stage 'open' procedure.
This is a joint tender exercise between Folkestone and Hythe District Council, Dover District Council, and Thanet District Council. A single shared supplier will be selected for all three councils, but awarded a separate contract by each council individually.
The contract is anticipated to start 4 January 2027 and continue for a period of 3 years (with the option to extend for two further periods of 12 months each i.e. 3+1+1 years).
The estimated contract values for the initial 3-year term excluding VAT are £123,000 for Dover District Council, £69,000 for Folkestone and Hythe District Council, and £129,000 for Thanet District Council (total £321,000 excl. VAT).
The estimated contract values for the full 5-year term (including allowance for inflation) excluding VAT are £240,800 for Dover District Council, £229,600 for Folkestone and Hythe District Council, and £128,800 for Thanet District Council (total rounded to £600,000 excl. VAT).
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 January 2027 to 3 January 2030
- Possible extension to 3 January 2032
- 5 years
Description of possible extension:
two further periods of 12 months each dependent on the satisfactory performance of the services
Main procurement category
Services
CPV classifications
- 90922000 - Pest-control services
Contract locations
- UKJ44 - East Kent
Justification for not using lots
Appointing a single provider for all 3 districts provides a financially secure service allowing the provider to offer advantageous pricing.
Participation
Technical ability conditions of participation
The Contractor shall be a member of the British Pest Control Association or another relevant professional body in relation to pest control
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 November 2026, 11:59pm
Tender submission deadline
17 November 2026, 1:00pm
Submission address and any special instructions
Tenders must be submitted via the Kent Business Portal (https://www.kentbusinessportal.org.uk/respond/2C9Z446974) . We cannot accept tenders returned by post or email.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 December 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Total 5-year tender sum for Standard Rate prices | based on estimated volumes | Price | 30% |
| Total 5-year tender sum for Discounted Rate prices | based on estimated volumes (Discounted Rates for qualifying benefit recipients) | Price | 30% |
| best practice | Explain how you will ensure you meet and maintain best practice within industry standards. Your answer should include • how you ensure changes in regulations and regulatory updates are implemented;... • an outline of your Quality Assurance systems; • an outline of your company Health & Safety systems; • any other relevant accreditations; and • any relevant Professional Membership(s). Max 750 words | Quality | 10% |
| cost control | The service seeks to provide competitive rates residents within the districts. Explain how you will control costs and manage economic risk to ensure the service is both competitive and financially... viable. Your answer should include: • how you will ensure the service is accessible to all sectors of the community (e.g. concessions for vulnerable households and eligibility); • how you will monitor costs; and • what statistical information you can provide to support the payment mechanism. Max 750 words | Quality | 10% |
| operations | Explain your approach for ensuring the delivery of the three contracts. Your answer should include: • An outline mobilisation plan covering all 3 contracts (narrative explanation required.... Illustrations/charts exempt from word count); • How you will resource the contract; • How you will notify the relevant council(s) of escalated infestations and/or other issues (e.g. public health risk, damage to social housing properties, etc); • An outline of your triage and booking process; • An outline of your emergency call-out process including o what criteria you use to classify an emergency; and o your Out of Hours process for emergencies. • How you ensure service continuity for staff sickness, equipment failure, severe weather, etc. Max 1000 words | Quality | 10% |
| complaints | Provide an outline of your complaints procedure. Your answer should include: • a diagram of your complaints process including target timeframes; • when and how you would involve the relevant... council(s); and • how this process is communicated to clients. Max 500 words | Quality | 6% |
| added value and innovation | Explain how your organisation will bring added value to these contracts. For example your answer might include: • operational practices to enhance service quality; • innovative solutions for more... effective treatments; • use of technology; • how your approach enhances customer satisfaction; • practices to reduce the risk of future infestations; or • any other relevant information about how you will introduce additional value to the contract. NB: your answer to this question can include references to information provided in answers to other questions. Max 500 words | Quality | 4% |
Other information
Description of risks to contract performance
Local Government Reorganisation (LGR) may result in significant changes to the Authority's structure, responsibilities, or service requirements during the term of any resulting contract. The Authority reserves the right to vary the terms of the contract, or to exercise its right to terminate the contract early in accordance with the contract's standard termination provisions (as set out in the draft Terms and Conditions at Appendix D). The Authority does not accept any liability or responsibility for any costs incurred by a tenderer (whether directly or otherwise) in relation to the preparation or submission of an offer, or any potential loss of earnings or profits if the contract is varied or terminated early as a result of the review.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Documents
Associated tender documents
https://www.kentbusinessportal.org.uk/respond/2C9Z446974
tender documents are available from www.kentbusinessportal.org.uk
Contracting authorities
The District Council of Folkestone and Hythe
- Public Procurement Organisation Number: PHJN-7589-LMHY
Civic Centre, Castle Hill Avenue
Folkestone
CT20 2QY
United Kingdom
Contact name: Ms Mhairi Richards
Telephone: +441303853401
Email: mhairi.richards [at] folkestone-hythe.gov.uk
Website: https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government
Dover District Council
- Public Procurement Organisation Number: PWJX-1894-TZPX
Council Offices, White Cliffs Business Park
Whitfield, Dover
CT16 3PJ
United Kingdom
Contact name: Ms Mhairi Richards
Telephone: +441303853401
Email: Mhairi.Richards [at] folkestone-hythe.gov.uk
Website: https://www.dover.gov.uk/Business/Doing-Business-with-DDC/Procurement.aspx
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government
THANET DISTRICT COUNCIL
- Public Procurement Organisation Number: PYDQ-9172-CNVV
Thanet District Council, PO BOX 9, Cecil Street
Margate
CT9 1XZ
United Kingdom
Contact name: Ms Mhairi Richards
Telephone: +441303853401
Email: Mhairi.Richards [at] folkestone-hythe.gov.uk
Website: https://www.thanet.gov.uk/services/doing-business-with-the-council
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government
Contact organisation
Contact The District Council of Folkestone and Hythe for any enquiries.