Construction Contract Leads

Scope

Description

The successful Supplier will be required to provide cleaning services for Cotham School.

Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract.

Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement.

1 - Secondary Schools 1 - Sixth form centre

The process is to be inclusive of the requirements for the following locations:

•Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT

•Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU

•Stoke Lodge Playing Fields, Stoke Lodge, West Dene, Bristol, BS9 2BH

The contract being tendered is for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.

Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.

The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.

The basis and rationale that the Client requires is for the successful contractor to operate to always being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.

Please see PSQ Document for more information.

For more information about this opportunity, please visit the eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./DV94ZC5BC9

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/DV94ZC5BC9

Total value (estimated)

• £1,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 August 2027 to 31 July 2030
• Possible extension to 31 July 2032
• 5 years

Description of possible extension:

1+1

Please see PSQ Document for more information

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

11 December 2026, 12:00pm

Submission type

Tenders

Tender submission deadline

26 February 2027, 12:00pm

Submission address and any special instructions

https://litmustms.co.uk/respond/DV94ZC5BC9

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

19 April 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

Please see PSQ Document for more information.

Contracting authority

Cotham School

• Public Procurement Organisation Number: PYBW-8563-JMZW

Cotham School, Cotham Lawn Road, Cotham

Bristol

BS6 6DT

United Kingdom

Contact name: Jeremy Alderton

Telephone: 01276 673896

Email: tenders [at] litmuspartnership.co.uk

Region: UKK11 - Bristol, City of

Organisation type: Public authority - sub-central government

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