Construction Contract Leads

Scope

Description

Poplar HARCA are looking to procure a Contractor for the delivery of a Fire Remedial Works Contract.

The estimated annual Contract value is circa GBP300,000.00 to GBP400,000.00 (excluding VAT). This figure does not take into account annual indexation considerations or VAT. It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years.

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:

1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

2.Risk of unforeseen changes to delivery/operational standards

3.Risk of changes in technology, IT solutions or systems

4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

6.Risk of unforeseen political impact

7.Risk of unforeseen increase in property volume.

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-doors./2N34F669G4

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2N34F669G4

Total value (estimated)

• £4,000,000 excluding VAT
• £4,800,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 16 July 2027 to 16 July 2032
• Possible extension to 15 July 2037
• 10 years

Description of possible extension:

It is intended that the contracts will run for a period of five years with the option for renewal, as decided by Poplar HARCA, for an extension of up to a further five years, subject to satisfactory reviews. The maximum duration of the contract is therefore ten years.

Main procurement category

Works

CPV classifications

• 44221220 - Fire doors
• 45343000 - Fire-prevention installation works
• 50413200 - Repair and maintenance services of firefighting equipment
• 50700000 - Repair and maintenance services of building installations
• 50710000 - Repair and maintenance services of electrical and mechanical building installations
• 51700000 - Installation services of fire protection equipment

Contract locations

• UKI - London

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

6 November 2026, 12:00pm

Tender submission deadline

19 November 2026, 12:00pm

Submission address and any special instructions

https://www.delta-esourcing.com/respond/2N34F669G4

Tenders may be submitted electronically

Yes

Award criteria

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://www.delta-esourcing.com/

All associated Tender documents.

Technical specifications to be met

https://www.delta-esourcing.com/

Contracting authority

Poplar HARCA

• Public Procurement Organisation Number: PRPW-7482-CJBN

155 East India Dock Road

London

E14 6DA

United Kingdom

Email: procurement [at] effefftee.co.uk

Region: UKI42 - Tower Hamlets

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

Faithorn Farrell Timms

Summary of their role in this procurement: Procurement Consultant

• Public Procurement Organisation Number: PRTJ-3918-WNWT

Central Court, 1b Knoll Rise

Orpington

BR6 0JA

United Kingdom

Email: procurement [at] effefftee.co.uk

Region: UKI61 - Bromley

Contact organisation

Contact Poplar HARCA for any enquiries.

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