Construction Contract Leads

Scope

Reference

Project No 61550 - ITT122009

Description

The Authority has recently secured additional floor space within the Materials Recycling Facility (MRF) following the relocation of the confidential paper shredding operation to another area of the depot. This additional space presents an opportunity to redesign and optimise the existing MRF layout to improve operational performance and future-proof the facility.

The Authority is seeking a suitably qualified and experienced Tenderer to undertake the design, supply, installation, commissioning, and testing of a redesigned materials recycling line incorporating both the existing and newly available floor areas.

The redesigned solution shall aim to:

• Improve operational efficiency and throughput.

• Enhance health, safety, and welfare standards.

• Increase automation and reduce manual handling where practicable.

• Reduce contamination levels within material streams.

• Improve the quality and value of recovered materials.

• Provide flexibility to accommodate future changes in recycling materials and processing requirements.

The scope of works shall include, but not be limited to:

• Assessment of the existing MRF operation and site constraints.

• Design of a new MRF layout and processing line.

• Removal and disposal, or relocation where applicable, of existing MRF equipment.

• Supply of all new equipment required for the proposed solution.

• Integration of both existing and new equipment into the redesigned processing line.

• Installation, commissioning, performance testing, and handover of the complete system.

• Provision of operator training and relevant documentation.

• Provision of warranties for all new equipment supplied under the Contract.

• Provision of ongoing maintenance and support services, including details of response times and planned preventative maintenance arrangements.

The Tenderer shall demonstrate that the proposed solution represents best value for money and is capable of delivering a safe, efficient, reliable, and future-ready recycling operation throughout the contract term.

Previous notices linked to this procurement;

A Planned Procurement Notice (UK3) was published in relation to this procurement through Sell2Wales (OCID reference number: ocds-h6vhtk-0544d7) in December 2025, to make the market aware that we intended on going out to market to procure a Contractor to undertake Improvement works to the Materials Recycling Facility (MRF), Cibyn Industrial Estate, Caernarfon, Gwynedd in 2026

Preliminary Market Engagement (UK2)

Prior to commencement of this procurement, the Authority undertook preliminary market engagement in accordance with section 16 of the Procurement Act 2023 and published a UK2 Preliminary Market Engagement Notice through Sell2Wales (OCID reference number: ocds-h6vhtk-05faec)

The purpose of the engagement was to obtain market feedback and insights to help inform the procurement strategy, specification, and delivery requirements for the proposed improvement works to the Materials Recycling Facility (MRF).

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Mae'r Awdurdod wedi sicrhau gofod llawr ychwanegol yn ddiweddar o fewn y Cyfleuster Adfer Deunyddiau (MRF) yn sgil adleoli'r broses malu papur cyfrinachol i ran arall o'r depo. Mae'r gofod ychwanegol hwn yn darparu cyfle i ailgynllunio ac optimeiddio cynllun presennol y MRF er mwyn gwella perfformiad gweithredol a sicrhau bod y cyfleuster yn gallu ymateb i ofynion y dyfodol.

Mae'r Awdurdod yn ceisio Tendrwr cymwys a phrofiadol i ymgymryd â dylunio, cyflenwi, gosod, comisiynu a phrofi llinell brosesu ailgylchu wedi'i hailgynllunio, gan ymgorffori'r gofod llawr presennol a'r gofod ychwanegol newydd.

Dylai'r ateb arfaethedig anelu at:

• Wella effeithlonrwydd gweithredol a chynyddu'r capasiti prosesu.

• Gwella safonau iechyd, diogelwch a llesiant.

• Cynyddu awtomeiddio a lleihau trin deunyddiau â llaw lle bo'n ymarferol.

• Lleihau lefelau halogiad o fewn ffrydiau deunyddiau.

• Gwella ansawdd a gwerth y deunyddiau a adferir.

• Darparu hyblygrwydd i allu ymateb i newidiadau yn y dyfodol mewn deunyddiau ailgylchu neu ofynion prosesu.

Bydd cwmpas y gwaith yn cynnwys, ond ni fydd yn gyfyngedig i:

• Asesu gweithrediadau presennol y MRF a chyfyngiadau'r safle.

• Dylunio cynllun newydd a llinell brosesu newydd ar gyfer y MRF.

• Datgomisiynu, symud neu waredu offer presennol y MRF fel sy'n briodol.

• Cyflenwi'r holl offer newydd sydd eu hangen ar gyfer yr ateb arfaethedig.

• Integreiddio offer presennol ac offer newydd i mewn i'r llinell brosesu wedi'i hailgynllunio.

• Gosod, comisiynu, profi perfformiad a throsglwyddo'r system gyflawn.

• Darparu hyfforddiant i weithredwyr ynghyd â'r holl ddogfennau perthnasol.

• Darparu gwarantau ar gyfer yr holl offer newydd a gyflenwir o dan y Contract.

• Darparu trefniadau cynnal a chadw a chymorth parhaus, gan gynnwys manylion amseroedd ymateb a rhaglenni cynnal a chadw ataliol wedi'u cynllunio.

Rhaid i'r Tendrwr ddangos bod yr ateb arfaethedig yn cynrychioli gwerth gorau am arian ac yn gallu darparu gweithrediad ailgylchu diogel, effeithlon, dibynadwy ac addas ar gyfer anghenion y dyfodol drwy gydol cyfnod y contract.

Hysbysiadau blaenorol sy'n gysylltiedig â'r caffael hwn;

Cyhoeddwyd Hysbysiad Caffael Arfaethedig (UK3) mewn perthynas â'r caffaeliad hwn drwy Sell2Wales (rhif cyfeirnod OCID: ocds-h6vhtk-0544d7) ym mis Rhagfyr 2025. Diben yr hysbysiad oedd rhoi gwybod i'r farchnad am fwriad yr Awdurdod i fynd allan i dendr i benodi Contractwr i ymgymryd â gwaith gwella yng Nghyfleuster Adfer Deunyddiau (MRF) Stad Ddiwydiannol Cibyn, Caernarfon, Gwynedd yn ystod 2026.

Ymgysylltu Rhagarweiniol â'r Farchnad (UK2)

Cyn dechrau'r caffaeliad hwn, cynhaliodd yr Awdurdod Ymgysylltu Rhagarweiniol â'r Farchnad yn unol ag Adran 16 o Ddeddf Caffael 2023 a chyhoeddodd Hysbysiad Ymgysylltu Rhagarweiniol â'r Farchnad UK2 drwy Sell2Wales (rhif cyfeirnod OCID: ocds-h6vhtk-05faec).

Cynhaliwyd yr ymgysylltiad hwn er mwyn cael adborth a gwybodaeth gan y farchnad i lywio'r strategaeth gaffael, y fanyleb a'r gofynion cyflawni ar gyfer y gwaith gwella arfaethedig yng Nghyfleuster Adfer Deunyddiau (MRF).

Total value (estimated)

• £1,200,000 excluding VAT
• £1,440,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 25 February 2027 to 26 February 2029
• 2 years, 2 days

Main procurement category

Works

CPV classifications

• 45262640 - Environmental improvement works

Contract locations

• UKL12 - Gwynedd

Participation

Conditions of participation

Please refer to ITT and documents in https://etenderwales.bravosolution.co.uk/ for further information.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

19 November 2026, 12:00pm

Tender submission deadline

10 December 2026, 12:00pm

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk

Tenders may be submitted electronically

Yes

Award criteria

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://etenderwales.bravosolution.co.uk

Please refer to ITT and document in https://etenderwales.bravosolution.co.uk/ for further information.

Technical specifications to be met

https://etenderwales.bravosolution.co.uk

Please refer to ITT and documents in https://etenderwales.bravosolution.co.uk/ for further information.

Contracting authority

Cyngor Gwynedd

• Public Procurement Organisation Number: PTCX-9875-MZPQ

Swyddfeydd y Cyngor / Council Offices

Caernarfon

LL55 1SH

United Kingdom

Contact name: Mrs Bethan Meira Owen

Telephone: +441286679603

Email: bethanmeiraowen [at] gwynedd.llyw.cymru

Website: https://www.gwynedd.llyw.cymru

Region: UKL12 - Gwynedd

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

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