Construction Contract Leads

Scope

Reference

FH2610190

Description

Folkestone & Hythe District Council (F&HDC) wishes to select and appoint a suitable contractor for the fit-out of a medical centre and commercial space within Folca 2 in Folkestone's town centre.

The contract is anticipated to start April 2027 and continue until September 2028 (with the option to extend for a further period (or periods) of up to 6 months to February 2029).

Interested suppliers can visit the Kent Business Portal (https://www.kentbusinessportal.org.uk/respond/A7G3G6B6SJ) to participate.

Total value (estimated)

• £9,000,000 excluding VAT
• £10,800,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 12 April 2027 to 30 September 2028
• Possible extension to 28 February 2029
• 1 year, 10 months, 19 days

Description of possible extension:

option to extend for a further period (or periods) of up to 6 months to February 2029 or as required for the delivery of the works

Options

The right to additional purchases while the contract is valid.

At this stage, the tender includes an option for additional works to fit-out commercial space on the ground floor and basement level of Folca 2. This option may be removed prior to the final tender stage or at the post award/pre-contract stage. The option is dependent on the timing of FHDC entering into agreements(s) to lease or sell these spaces.

Main procurement category

Works

CPV classifications

• 45400000 - Building completion work

Contract locations

• UKJ44 - East Kent

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

9 November 2026, 11:59pm

Submission type

Requests to participate

Deadline for requests to participate

19 November 2026, 1:00pm

Submission address and any special instructions

https://www.kentbusinessportal.org.uk/respond/A7G3G6B6SJ

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

24 March 2027

Award criteria

Other information

Description of risks to contract performance

Please note Local Government Reorganisation (LGR) may result in significant changes to F&HDC's structure, responsibilities, or service requirements during the term of any resulting contract. Reorganisation may impact the ongoing need for the services or F&HDC's ability to continue the contract in its current form. F&HDC reserves the right to vary the terms of the contract, or to exercise its right to terminate the contract early in accordance with the contract's standard termination provisions (as set out in the draft Terms and Conditions at Appendix B). F&HDC does not accept any liability or responsibility for any costs incurred by a tenderer (whether directly or otherwise) in relation to the preparation or submission of an offer, or any potential loss of earnings or profits if the contract is varied or terminated early as a result of the review.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This tender will be conducted using a two-stage 'competitive flexible' procedure.

The participation stage (stage one) will be used to shortlist which organisations we will invite to tender in the selection stage (stage two). The documents in this packet refer to this first stage as the 'Request to Participate' or 'RTP' stage.

We expect to invite up to five organisations for the second stage. If the scores of some applicants are the same or very close, we might choose to invite more than five organisations to tender. Further details can be found in the RTP instructions document.

The organisations selected for stage two will be sent the finalised 'Invitation to Tender' document pack through the Kent Business Portal. This will include a full set of instructions for stage two.

The versions of the ITT documents issued at this stage (stage one) are drafts only. At any time before the Tender Return Date, F&HDC may amend the ITT documents. All invited tenderers will be notified of any changes and F&HDC may choose to change the Tender Return Date to extend the deadline, if we consider this necessary.

Changes could include:

• updated versions of appendices ITT appendices A-C;

• additional appendices for your information;

• updates to the tender timetable;

• refinement of award criteria weightings without changing the order of importance;

• refinement of the wording of questions in the draft ITT Supplier Response document without changing the overall subject of the questions; and

• any other minor changes which constitute refinement of the award criteria.

Contracting authority

The District Council of Folkestone and Hythe

• Public Procurement Organisation Number: PHJN-7589-LMHY

Civic Centre, Castle Hill Avenue

Folkestone

CT20 2QY

United Kingdom

Contact name: Ms Mhairi Richards

Telephone: +441303853401

Email: mhairi.richards [at] folkestone-hythe.gov.uk

Website: https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information

Region: UKJ44 - East Kent

Organisation type: Public authority - sub-central government

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