Construction Contract Leads

Scope

Reference

FH2608060

Description

As a social housing provider, FHDC is required to undertake landlord oil boiler servicing and maintenance to ensure that the oil-fired heating and hot water systems provided to its tenants remain safe, compliant and in good working order.

FHDC is seeking an independent OFTEC-registered specialist contractor to undertake servicing, maintenance, repairs and associated works to approximately 96 domestic properties with oil-fired heating systems and to work collaboratively with FHDC to deliver this essential service.

The contract is expected to include, but not be limited to planned maintenance, responsive repairs, installation and replacement works, and associated works.

The contract is anticipated to start 1 April 2027 and continue for a period of 3 years (with the option to extend for a further period (or periods) of up to 24 months).

Estimated contract value is based on £100,000 per annum excluding VAT. Estimated value of the initial 3-year term is £300,000 excl. VAT. Estimated value of full 5-year term if extended is £500,000 excl. VAT.

Total value (estimated)

• £500,000 excluding VAT
• £600,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

a further period of periods of up to 24 months dependent upon the satisfactory performance of the contract and a review of the council's requirements

Main procurement category

Services

Additional procurement category

Works

CPV classifications

• 45331100 - Central-heating installation work
• 45331110 - Boiler installation work
• 50720000 - Repair and maintenance services of central heating

Contract locations

• UKJ44 - East Kent

Participation

Technical ability conditions of participation

Tenderers must hold current registration with a Government-approved 'Competent Person Scheme' for oil-fired heating work, such as OFTEC or equivalent body.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

11 November 2026, 11:59pm

Tender submission deadline

19 November 2026, 1:00pm

Submission address and any special instructions

https://www.kentbusinessportal.org.uk/respond/E984M9H9S2

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

11 December 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 July 2029

Award criteria

Other information

Description of risks to contract performance

Local Government Reorganisation (LGR) may result in significant changes to the council's structure, responsibilities, or service requirements during the term of any resulting contract. The council reserves the right to vary the terms of the contract, or to exercise its right to terminate the contract early in accordance with the contract's standard termination provisions. The council does not accept any liability or responsibility for any costs incurred by a tenderer (whether directly or otherwise) in relation to the preparation or submission of an offer, or any potential loss of earnings or profits if the contract is varied or terminated early as a result of the review.

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://www.kentbusinessportal.org.uk/respond/E984M9H9S2

Contracting authority

The District Council of Folkestone and Hythe

• Public Procurement Organisation Number: PHJN-7589-LMHY

Civic Centre, Castle Hill Avenue

Folkestone

CT20 2QY

United Kingdom

Contact name: Ms Mhairi Richards

Telephone: +441303853401

Email: mhairi.richards [at] folkestone-hythe.gov.uk

Website: https://www.folkestone-hythe.gov.uk/council-transparency/procurement-information

Region: UKJ44 - East Kent

Organisation type: Public authority - sub-central government

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