Construction Contract Leads

Scope

Description

Our goal at HRC is to prepare you for your future career, whether that is straight from the college or after progressing to university. We believe that your learning experience at HRC is critical in order to set you ahead of the competition, to get that dream job or a place at your first-choice university.

You will learn in award-winning facilities, installed with professional equipment and be taught by industry experts. You will have opportunities to meet and work with local employers to develop both your academic and high-level technical and vocational skill-sets. Our staff will provide the advice and support you will need to help you succeed but we will also respect you and give you the space you need to grow as a person. This will include developing employability skills, the ones that employers tell us they value and that set the best employees apart from the rest.

We expect that our students will go on to achieve great things and we are proud to witness the successful careers our alumni have forged for themselves across all industry sectors.

Further information regarding HRC can be obtained here: https://hrc.ac.uk/

Tender information:

The successful tenderer will be required to provide excellent cleaning services at Hertford Regional College which includes the following locations:

Broxbourne Campus - Turnford, Broxbourne, Herts EN10 6AR

Ware Campus - London Road, Ware, Herts SG12 9JF

The contract term being tendered for 3 years, from 1st April 2027 - 31st March 2030. There is an option for a further extension period for up to two additional years to 31st March 2032.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The Client is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The Client expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The Client expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The successful contractor will also have robust plans to ensure the campuses are fully staffed at all times.

The Client is not obliged to accept the lowest price submitted for this tender, rather the Client is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Client seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.

Competitive Flexible Procedure

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality and innovation.

Value of contract:

The annual value of the current contract is £430,000

Therefore the value of this contract is £2,150,000

The contract shall be a fixed price contract with invoices raised monthly to the Client.

Additional requirements and information:

•The Client has a minimum requirement for a contractor's employers' liability and public liability insurances of £5 million

•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million

•There are not incumbent cleaning staff currently within the Local Government Pension Scheme

•The cleaning services are currently contracted to Birkin

•The client reserves the right not to appoint in conclusion of this project.

For more information about this opportunity, please visit the eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Herts:-School-cleaning-services./332QTHVCG4

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/332QTHVCG4

Total value (estimated)

• £2,150,000 excluding VAT
• £2,580,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 1 April 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

There is an option for a further extension period for up to two additional years to 31st March 2032.

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKH23 - Hertfordshire

Participation

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

12 November 2026, 4:15pm

Submission type

Requests to participate

Deadline for requests to participate

12 November 2026, 4:15pm

Submission address and any special instructions

https://www.delta-esourcing.com/respond/332QTHVCG4

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

5 February 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)
• Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.

Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality and innovation.

Contracting authority

Hertford Regional College

• Public Procurement Organisation Number: PRHG-8934-DMGT

London Road, Ware

Herts

SG12 9JF

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKH23 - Hertfordshire

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RIVA Partnership Ltd

Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority

• Public Procurement Organisation Number: PPWL-9222-MYRJ

Hones Business Park, 1 Waverley Lane

Farnham

GU9 8BB

United Kingdom

Contact name: Rachel OGrady

Telephone: +44 1252 977017

Email: tenders [at] rivapartnership.co.uk

Region: UKJ25 - West Surrey

Contact organisation

Contact Hertford Regional College for any enquiries.

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