Construction Contract Leads

Scope

Reference

DDPT090

Description

Derbyshire Dales District Council (The Council) is inviting tenders for the repair and maintenance of the Council's non-residential properties including the Town Hall, depot facilities, sports pavilions, public conveniences, park buildings, a bus station and a cattle market together with some infrastructure comprising car parks, private roads and public realm. The majority of the buildings are of traditional construction but there are some timber park buildings and some listed heritage structures.

The type of maintenance and repair work will range from emergency repairs to routine and non-urgent work, which could include minor improvements.

The contract comprises of two lots*:

Lot 1 - Electrical Repairs and Maintenance

Lot 2 - Mechanical Repairs and Maintenance

*Bidders may bid for one or both lots.

The Contract area covers the area enclosed by the Derbyshire Dales District Council boundary.

Total value (estimated)

• £800,000 excluding VAT
• £960,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 March 2027 to 28 February 2029
• Possible extension to 29 February 2032
• 5 years

Description of possible extension:

There will be an option to extend the contract for three years in annual increments, subject to satisfactory performance and business needs.

Options

The right to additional purchases while the contract is valid.

Additional services may be needed to cover additional council properties acquired, new capital projects and / or increased plant, lighting and equipment.

Additional mechanical and electrical plant and equipment may be needed for additional properties acquired, new capital projects and replacement of existing equipment.

Main procurement category

Services

Contract locations

• UKF13 - South and West Derbyshire

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Electrical Repairs & Maintenance

Description

The scope of the Electrical Repairs & Maintenance requirements includes:

• Planned Preventative Maintenance

• Responsive Works and Maintenance

• Health and Safety

Please see Part Six Price Offer Lot 1 Electrical Repairs and Maintenance for the detailed schedule of requirements.

Lot value (estimated)

• £500,000 excluding VAT
• £600,000 including VAT

CPV classifications

• 45310000 - Electrical installation work
• 50711000 - Repair and maintenance services of electrical building installations
• 51110000 - Installation services of electrical equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Mechanical Repairs and Maintenance

Description

The Mechanical Repairs and Maintenance scope includes:

• Planned Preventative Maintenance

• Responsive Works, Repairs and Maintenance as required

Please see Part Six Price Schedule, Lot 2 Mechanical Repairs and Maintenance and Appendix 2, Lot 2 Site Locations and Requirements for detailed schedule of requirements and site locations.

Due to decarbonisation works, across the Council, additional mechanical items such as Air Source Heat Pumps may be added to the Contract, during the Contract Term.

Lot value (estimated)

• £300,000 excluding VAT
• £360,000 including VAT

CPV classifications

• 45350000 - Mechanical installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 50720000 - Repair and maintenance services of central heating
• 50730000 - Repair and maintenance services of cooler groups
• 51120000 - Installation services of mechanical equipment

Same for all lots

Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Electrical Repairs & Maintenance

Conditions of participation have been set for this procurement in relation to Economic and Financial Standing and Insurance Cover. These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation

before any award can be made.

Lot 2. Mechanical Repairs and Maintenance

Conditions of participation have been set for this procurement in relation to Economic and Financial Standing and Insurance Cover. These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.

Technical ability conditions of participation

Lot 1. Electrical Repairs & Maintenance

Conditions of participation have been set for this procurement in relation to:

Relevant experience and contract examples

Organisational Standards / Qualifications: Registered with the National Inspection Council for Electrical Installation Contracting (N.I.C.E.I.C.) or are accredited to an equivalent organisation.

Quality Management Policy

Modern Slavery Act 2015

Equality and Human Rights

Discrimination and Employment Tribunal

Environmental Legislation

These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.

Lot 2. Mechanical Repairs and Maintenance

Conditions of participation have been set for this procurement in relation to:

Relevant experience and contract examples

Organisational Standards / Qualifications: Registered on the Gas Safe Register or are accredited to an equivalent organisation.

Quality Management Policy

Modern Slavery Act 2015

Equality and Human Rights

Discrimination and Employment Tribunal

Environmental Legislation

These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.

Particular suitability

Lot 1. Electrical Repairs & Maintenance

Lot 2. Mechanical Repairs and Maintenance

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

13 November 2026, 2:00pm

Tender submission deadline

30 November 2026, 12:00pm

Submission address and any special instructions

https://procontract.due-north.com/

The procurement is being managed electronically, using the councils e-tendering system, The council will only accept submissions through the e-tendering system

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

6 January 2027

Recurring procurement

Publication date of next tender notice (estimated): 5 May 2031

Award criteria

Other information

Description of risks to contract performance

Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://procontract.due-north.com/Advert?advertId=6b2baa96-6bc9-f111-813e-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21

The procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest and submissions through the e-tendering system.

Contracting authority

Derbyshire Dales District Council

• Public Procurement Organisation Number: PLCB-7612-RJLM

Town Hall, Bank Road

Matlock

DE4 3NN

United Kingdom

Contact name: Sherry Russell

Email: procurement [at] derbyshiredales.gov.uk

Region: UKF13 - South and West Derbyshire

Organisation type: Public authority - sub-central government

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