Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

40 John St, City Chambers

Glasgow

G2 1DU

Contact

Pete Dumayne

Email

gchscp_procurement [at] glasgow.gov.uk

Telephone

+44 1412876516

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

www.glasgow.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Accommodation Only Services for People Experiencing Homelessness - Private Rented Sector Accommodation

Reference number

GCC006634SW

II.1.2) Main CPV code

• 70330000 - Property management services of real estate on a fee or contract basis

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow City Council invites tender bids for the provision of private rented sector accommodation, together with all associated housing management services, for use as temporary furnished accommodation for individuals and families experiencing homelessness.

The Council intends to award up to four separate contracts under this procurement.

II.1.5) Estimated total value

Value excluding VAT: £177,706,635

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 70100000 - Real estate services with own property
• 70331000 - Residential property services
• 70200000 - Renting or leasing services of own property
• 70130000 - Letting services of own property
• 70300000 - Real estate agency services on a fee or contract basis

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Glasgow

II.2.4) Description of the procurement

Glasgow City Council (the Council) has a statutory duty to provide temporary accommodation to people that are experiencing homelessness, to meet its obligations under Part II of the Housing (Scotland) Act 1987 – Homelessness Provisions (as amended).

The council requires suitable suppliers to provide private rented sector accommodation, to be used as temporary accommodation, for single people, couples, and households with children who are experiencing homelessness, and to provide a complete property management service in support of this provision.

The Council will be the Leaseholder for all properties and will define the terms of the Lease.

Suppliers will either be registered on the Scottish Letting Agent Register at the time of tender submission or achieve registration by the Request for Documentation stage and maintain this registration throughout the duration of the contract.

The supplier shall provide private rented sector accommodation that is fully furnished and is safe, warm and suitable for occupation. Throughout the duration of the Contract, all accommodation must comply with all applicable statutory and regulatory requirements.

Suppliers can offer a variety of property types including, apartments, maisonettes, detached/semi-detached/terraced dwellings, converted or purpose-built buildings including those above business premises. A proportion of the properties supplied must be capable of meeting the needs of households with mobility impairments, sensory impairments, or other accessibility requirements.

The Council intends to award up to four separate contracts under this procurement.

Each contract will require each awarded supplier to deliver 250 private rented sector properties by the end of Year 1 and to maintain a supply of 250 properties throughout the initial contract term, subject to the terms of the contract and agreed performance management arrangements.

An economic operator may participate in this procurement only once, whether as a sole Bidder or as a member of a consortium or joint venture. An economic operator must not submit, or be involved in, more than one tender.

Suppliers will have the opportunity to indicate whether they are able to deliver additional properties beyond the 250 target, and, where applicable, the anticipated timescales these would be available.

Where the Council requires additional capacity, due to not awarding 4 contracts it may exercise this option and modify one or more of the Contracts in accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015 as per the ITT. Additional capacity may also be required of suppliers through the lifetime of the contract where there is additional demand or if an awarded supplier is not able to deliver.

II.2.5) Award criteria

Quality criterion - Name: Service Implementation Plan / Weighting: 8%

Quality criterion - Name: Property Supply and Retention Strategy / Weighting: 12%

Quality criterion - Name: Performance Management and Partnership Working / Weighting: 5%

Quality criterion - Name: Fair Work First / Weighting: 5%

Price - Weighting: 70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Subject to Council's future demands, 12 months prior to the expiry of this contract, the Council may consider commencing a new tender process

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Suppliers will either be registered on the Scottish Letting Agent Register at the time of tender submission or achieve registration by the Request for Documentation stage and maintain this registration throughout the duration of the contract.

Bidders are required to confirm that all staff involved in the delivery of the service and directly linking with placed households will successfully undergo a full Protection of Vulnerable Groups (PVG) Disclosure check, and that regular re-checks will be completed at the required interval.

III.1.2) Economic and financial standing

List and brief description of selection criteria

Scoring method as detailed in the procurement documents.

Financial Check

Bidders must comply with the undernoted financial requirements in relation to Trading Performance and Liquidity in order to participate in the tendering process:-

Trading Performance Ratio

-An overall positive outcome on pre-tax profit over a 3 year period. Exceptional items occurring in the normal course of business and non-recurring items can be excluded from calculation.

Liquidity Ratios

-Current Ratio - Current Assets/Current Liabilities

-Leverage Ratio - Long-term Liabilities/Net Worth

Bidders must achieve a score of 5 and above from a combination of above two liquidity ratios.

Intangibles can be included for purposes of the Net Worth figure.

The above ratios should be calculated on last set of accounts filed at Companies House.

For non-UK Companies, ratios should be calculated on information contained in the most recent audited accounts.

Bidders who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.

Bidders who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

Where the bidder is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements.

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their three (3) most recent sets of annual audited accounts including profit and loss information. In the event that the organisation does not compile audited accounts they must submit independently evaluated accounts and supporting documentation as required.

Bidders will be required to complete the Financial Viability Template, located within the ‘Technical Envelope’ of the eTender portal. Bidder will also be required to supply links to their last three (3) most recent sets of annual audited accounts.

The Council reserves the right at its own discretion to seek such other information from the bidder in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing.

Any Bidder that fails to achieve or exceed the criteria as stated in the procurement documents will be excluded at this stage.

Minimum level(s) of standards possibly required

The supplier shall take out and maintain throughout the period of their services:

-Employer’s Liability insurance to the value of at least TEN MILLION (GBP10000000) POUNDS STERLING in respect of any one claim and unlimited in the period.

-Public Liability insurance to the value of at least FIVE MILLION (GBP5000000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Glasgow City Council also requires that the successful bidder will retain a sufficient level of Professional Indemnity Insurance required to cover any services to be performed within the scope of the contract.

The standard requirement for Glasgow City Council is:

-The supplier shall take out and maintain throughout the period of their services and for a further six years on completion of their service, Professional Indemnity insurance to the value of a minimum TWO MILLION (GBP2000000) POUNDS STERLING in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained by the Request for Documentation Stage.

If the Bidder does not have the specified insurances or does not certify an undertaking to do so (Commit to Obtain), this WILL result in the Bidder being excluded from the tender process.

Further Insurance Requirements

The Supplier shall ensure that all properties provided under the Contract are covered by appropriate buildings insurance and Property Owners’ Liability maintained by the owner of the property and that adequate insurance arrangements are in place for any furnishings, fixtures and fittings supplied within the accommodation. Evidence shall be provided to the Council upon request.

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

KPIs as detailed in the Procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2026/S 000-046373

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

20 November 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

20 November 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: The contract duration is for 4 years with an option for the Council to extend for a further 3 years.

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

VI.3) Additional information

Award Criteria - If any bidder scores zero in any quality question their bid will be excluded. If any bidder scores less than 60 in any one question their bid may still be awarded subject to an improvement plan for that question area. If any bidder scores less than 60 in more than one question the Council reserves the right to exclude the bid

All mandatory Pass/fail criteria as stated in the procurement documents.

4.c.4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.

4.C.7 Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation’s own scope 1 and 2 emissions

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Tenderers must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).

Tenderers Amendments - bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer.

Prompt Payment - the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum, invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any.

Non-Collusion - Tenderers will be required to complete this certificate.

Professional Integrity Certificate - Tenderers will be required to complete this certificate.

Bidders must submit a To Whom it May Concern (TWIMC) letter from their Insurance Broker as evidence of their insurances when submitting their bid. Bidders will be required to upload this within the ‘Technical Envelope’ of the eTender portal.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

Additional information pertaining to this contract notice is contained within the Invitation to Tender documentation, situated within the buyers attachments area of PCS-T. Tenderers must ensure they read these documents in line with this contract notice.

COMMUNITY BENEFITS POINTS AND THRESHOLDS:

All thresholds and point requirements are detailed in section 5 of the Invitation to Tender.

Only Bidders who provide the desired points and provide completed menu and methodology will progress.

The Council reserves the right not to award a contract where, following evaluation, the prices tendered do not demonstrate Best Value, or would result in the anticipated aggregate cost of the contract materially exceeding the Council's estimated contract value.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32892. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Minimum Community Benefits 420 points is required; community benefit points will be triggered once the spend reaches 1,000,000 GBP per contract.

(SC Ref:845917)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court & Justice of the Peace Court

PO BOX 23, 1 Carlton Place

Glasgow

G5 9DA

Email

glasgow [at] scotcourts.gov.uk

Telephone

+44 1414298888

Country

United Kingdom

Internet address

https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”).

The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition.

The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

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