Construction Contract Leads

Scope

Reference

DN833498

Description

The Authority is seeking to appoint a Service Provider to deliver a comprehensive domestic gas and mechanical services contract across its housing stock, currently comprising approximately 5,650 gas-heated properties together with a smaller number of properties served by other heating fuels or technologies. The Authority also has responsibility for a number of communal and commercial heating systems, communal water tanks, and a specialist emergency gas network serving Regal Crescent, all of which fall within the scope of this Contract.

This procurement provides the opportunity for the Authority to appoint a partner who can demonstrate a proven track record of delivering services of this nature, and who can bring genuine continuous improvement, resilience and resident focus to the Contract from mobilisation onward.

Total value (estimated)

• £12,000,000 excluding VAT
• £14,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 8 March 2027 to 7 March 2030
• Possible extension to 7 March 2031
• 4 years

Description of possible extension:

The contract may be extending for one year at the sole discretion of the contract authority, in consultation with Sutton Housing Partnership and the contractor.

Main procurement category

Works

CPV classifications

• 45331100 - Central-heating installation work
• 45350000 - Mechanical installations
• 50712000 - Repair and maintenance services of mechanical building installations
• 71314310 - Heating engineering services for buildings
• 71333000 - Mechanical engineering services

Contract locations

• UKI63 - Merton, Kingston upon Thames and Sutton

Participation

Legal and financial capacity conditions of participation

Information on the legal and financial conditions of participation are available in the tender documentation.

Technical ability conditions of participation

Information on the Technical ability conditions of participation are available in the tender documentation.

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

13 November 2026, 12:00pm

Tender submission deadline

23 November 2026, 12:00pm

Submission address and any special instructions

Tenders must be submitted via the Contract Authorities e-procurement system that is available via the London Tenders Portal (https://www.londontenders.org/) reference DN833498.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

20 January 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://www.londontenders.org/

The tender documents are available via the London Tender Portal reference DN833498.

Contracting authority

London Borough of Sutton

• Public Procurement Organisation Number: PJMC-1445-VCVG

Civic Offices, St Nicholas Way

Sutton

SM1 1EA

United Kingdom

Email: commercial.procurement [at] sutton.gov.uk

Region: UKI63 - Merton, Kingston upon Thames and Sutton

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

EXCEEDING LIMITED

Summary of their role in this procurement: Exceeding Limited prepare the tender pack documents and will undertake to manage the evaluation of the procurement

• Companies House: 07706566
• Public Procurement Organisation Number: PPDN-7596-WRJY

20-22 Wenlock Road

London

N1 7GU

United Kingdom

Email: tenders [at] exceeding.uk.com

Website: https://www.exceeding.co.uk/

Region: UKI41 - Hackney and Newham

Contact organisation

Contact London Borough of Sutton for any enquiries.

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