Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

Scope

Reference

QWL262702

Description

Tender to award a Framework Agreement for a three-year period, with the option to extend for up to two further years, to provide Facilities Management Services at Qualifications Wales.

Planned and Reactive Facilities Management Services

• Statutory Inspections and Maintenance

• Planned Preventative Maintenance

• Break Down Maintenance and Alterations

• Potentially Minor New Works projects – for which quotes must be supplied

Total value (estimated)

• £133,333 excluding VAT
• £160,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 1 March 2027 to 28 February 2030
• Possible extension to 29 February 2032
• 5 years

Description of possible extension:

If no scope change and all KPIs met one option to extend up to 2 years maybe offerred.

Main procurement category

Services

CPV classifications

• 50700000 - Repair and maintenance services of building installations

Contract locations

• UKL - Wales

Participation

Conditions of participation

Bidders will be required to be registered on the Central Digital Platform and to provide core information in relation to their own organisation and their connected persons, as well as that of any associated persons or sub-contractors which they are relying on to satisfy the conditions of participation. The Conditions of Participation are included in the Invitation to Tender document attached.

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

23 November 2026, 5:00pm

Tender submission deadline

30 November 2026, 5:00pm

Submission address and any special instructions

https://www.sell2wales.gov.wales

Tenders may be submitted electronically

Yes

Award criteria

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383513

Invitation to Tender document contains instructions and details of evaluation criteria.

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383515

Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383517

Annex B of Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383518

Annex C of Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383519

Annex D of Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383520

Data Processing Schedule

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383521

Terms and Conditions

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383522

Form of Tender

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383523

Freedom of Information

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383525

Response Template 2

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383589

Annex A of Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383590

Response Template 3

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=383781

Response Template 1 - updated version

Contracting authority

Qualifications Wales

• Public Procurement Organisation Number: PXVT-3973-CLLV

Q2 Building, Pencarn Lane

Newport

NP10 8AR

United Kingdom

Contact name: Stephanie Molina

Telephone: 01633 373233

Email: Stephanie.molina [at] qualifications.wales

Website: http://www.qualifications.wales

Region: UKL21 - Monmouthshire and Newport

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

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