Construction Contract Leads
West Midlands
Category Services
Type Tender
No. of Lots 2
Status Active
Published 23rd Oct 2026
| Reference | ocds-h6vhtk-078ebf |
| Common Procurement Vocabulary | Refuse-collection vehicles |
| Procurement Method | Open procedure |
| Value | £13,500,000 |
West Midlands
Category Services
Type Tender
No. of Lots 2
Status Active
Published 23rd Oct 2026
| Reference | ocds-h6vhtk-078ebf |
| Common Procurement Vocabulary | Refuse-collection vehicles |
| Procurement Method | Open procedure |
| Value | £13,500,000 |
Scope
Reference
2026-04-WVF27
Description
East Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisations to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet.
For more information about this opportunity, please visit the eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6RDB48NJE8
Total value (estimated)
- £13,500,000 excluding VAT
- £16,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2027 to 31 October 2033
- 6 years
Main procurement category
Services
Contract locations
- UKG2 - Shropshire and Staffordshire
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Contract Hire with Maintenance
Description
Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles.
The scope of the fleet includes:
- Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
- Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper;
- 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab;
- Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032).
All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures.
The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures.
For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.
Lot value (estimated)
- £9,500,000 excluding VAT
- £11,400,000 including VAT
CPV classifications
- 34144511 - Refuse-collection vehicles
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Maintenance Only
Description
The scope of the fleet includes:
- Refuse Collection Vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
- Mechanical Sweepers: Compact sweeper - small (to be procured November 2028); Road Sweeper;
- 3.5 tonne Cage Vehicles: 3.5 tonne caged vehicle - day cab; 3.5 tonne caged vehicle - crew cab;
- Other: Electric car derived van; Electric car derived van crew cab; Electric Panel Van; 4x4 Crew Cab Pickup truck; 7.5 tonne Food Waste Collection Vehicle & Fly Tip Collection Vehicle (to be procured April 2032).
All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures.
The contract hire Service will include Full Vehicle Maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the Contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the Operating Address, if agreed in advance with the Authorised Officer, and provided that the Contractor complies fully with the Contractor's and the Council's risk assessments and safe working procedures.
For the avoidance of doubt, Lot 2 is for Maintenance Services WITHOUT incorporating the supply of the waste collection vehicles. The Authority's intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a Framework Agreement direct call or a mini competition. Both will be alternatives to Contract Hire with Maintenance and it is the Authority's intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.
Lot value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
CPV classifications
- 50111000 - Fleet management, repair and maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Contract Hire with Maintenance
Lot 2. Maintenance Only
Legal and financial capacity conditions of participation in the procurement are set out within the Invitation to Tender.
Particular suitability
Lot 1. Contract Hire with Maintenance
Lot 2. Maintenance Only
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 November 2026, 5:00pm
Tender submission deadline
17 November 2026, 12:00pm
Submission address and any special instructions
https://www.delta-esourcing.com/respond/6RDB48NJE8
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 March 2027
Award criteria
Lot 1. Contract Hire with Maintenance
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 51% |
| Method Statements (1-6) | Quality | 49% |
Lot 2. Maintenance Only
| Name | Type | Weighting |
|---|---|---|
| Pricing | Price | 51% |
| Method Statements (1-5) | Quality | 49% |
Other information
Description of risks to contract performance
Changes to vehicle technology, emissions requirements or manufacturer support arrangements, including replacement vehicles, may necessitate amendments to the maintenance regime, and pricing structure, to ensure continued operational performance
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
East Staffordshire Borough Council
- Public Procurement Organisation Number: PHQL-7266-VRLH
Burton Town Hall, King Edward Palce
Burton upon Trent
DE14 2EB
United Kingdom
Contact name: Sean Loughran
Telephone: 01283 508000
Email: procurement [at] eaststaffsbc.gov.uk
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government