Construction Contract Leads
East Midlands
Category Services
Type Tender
No. of Lots 1
Status Active
Published 28th Oct 2026
| Reference | ocds-h6vhtk-0792ad |
| Common Procurement Vocabulary | Repair and maintenance services |
| Procurement Method | Open procedure |
| Value | £296,868 |
East Midlands
Category Services
Type Tender
No. of Lots 1
Status Active
Published 28th Oct 2026
| Reference | ocds-h6vhtk-0792ad |
| Common Procurement Vocabulary | Repair and maintenance services |
| Procurement Method | Open procedure |
| Value | £296,868 |
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Scope
Reference
C404943
Description
PROVISION OF A MAINTENANCE AGREEMENT FOR THE SERVICE OF TRUST AIR CONDITIONING UNITS, COLD ROOMS, CHILLERS, DX UNITS AND VRF.
Total value (estimated)
- £296,868 excluding VAT
- £356,241.60 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 November 2026 to 30 November 2027
- Possible extension to 30 November 2031
- 5 years, 2 days
Description of possible extension:
2+2 years (72 month total contract).
Contract actually commenced 01/12/2025
Maximum extension date 30/11/2031.
Options
The right to additional purchases while the contract is valid.
Will be exercised if contract performance is in line with KPI's and the Trust wishes to continue with the service.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKF - East Midlands (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 October 2026, 11:59pm
Tender submission deadline
22 November 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 November 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 June 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial Offering | Cost | 45% | |
| RAMS | Please provide an example of your risk assessments and Method Statements for carrying out inspections and repairs specified. | Quality | 15% |
| Technical Ability | The Authority places great emphasis on the technical ability and experience of the Contractor in being able to service, offer technical advice and a break-down service as per this specification and to... the equipment specified. Please provide an example of a previous contract you have had in a hospital background. If none, please provide a similar alternative if possible. | Quality | 10% |
| Critical units | There are many departments on the premises that deal in critical care. What is your process for entering Critical areas such as Theatres or Pharmacy Production when working on refrigeration equipment | Quality | 10% |
| Company Structure | Please provide a flow chart of the company structure with clear lines of roles and responsibility. | Quality | 10% |
| Social Value | Please demonstrate how you will address relevant themes in the government's Social Value Model. (Detail can be found at Social-Value-Model-Edn-1.1-3-Dec-20.pdf (https://publishing.service.gov.uk" target="_blank" class="govuk-link break-word" aria-label="publishing.service.gov.uk (opens in a new window)">publishing.service.gov.uk)) | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
DERBYSHIRE SUPPORT AND FACILITIES SERVICES LIMITED
- Companies House: 11494436
- Public Procurement Organisation Number: PYJG-7335-XMBR
Finance Department Chesterfield Royal Hospital
Chesterfield
S44 5BL
United Kingdom
Email: crhft.procurement [at] nhs.net
Region: UKF12 - East Derbyshire
Organisation type: Public authority - central government