Construction Contract Leads

Scope

Description

Orbital South Colleges (OSC) is a leading further education group comprising East Surrey College, John Ruskin College, Reigate School of Art and Orbital South Colleges University Centre.

The Colleges provide an extensive range of vocational, technical and professional education, from entry level through to degree-level study, including apprenticeships, Higher National qualifications and professional courses. Teaching is delivered by experienced, industry-qualified staff and is supported by strong links with employers, careers services and local communities.

OSC is undertaking this tender exercise to source a flexible and best value cleaning contractor with whom they can partner to provide the high standards required to ensure consistently clean Colleges throughout the term of the contract and maximise the potential that the College facilities offer. The successful contractor must have a proactive approach to service development and innovation.

The College sites include all campuses at:

East Surrey College, Gatton Point, London Road, Redhill, Surrey RH1 2JX

John Ruskin College, Selsdon Park Road, South Croydon, CR2 8JJ

The service required will involve a comprehensive cleaning service covering all the College sites, including core term time cleaning and periodic deep cleaning throughout the year, plus some specific external cleaning.

This contract provides an excellent opportunity for an experienced contractor to review the current cleaning provision and propose practical enhancements. OSC is seeking innovative ideas to develop and enhance the services, supported by robust management and assurance of appropriate staffing levels at all times.

The contract is expected to commence on 1 April 2027 for an initial two-year term, with the option to extend for up to two further one-year periods.

The total area is approximately 33,380 m² across both the East Surrey College and John Ruskin College campuses.

The current annual contract value is approximately £500,000 across both Colleges. The contract will be awarded on a fixed-price basis, with invoices submitted monthly to the Client.

Experience of delivering comparable, large-scale cleaning services across multiple educational sites is desirable.

TUPE will apply.

Total value (estimated)

• £2,000,000 excluding VAT
• £2,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2029
• Possible extension to 31 March 2031
• 4 years

Description of possible extension:

Option to extend for a further two periods of 12 months.

Main procurement category

Services

CPV classifications

• 90919000 - Office, school and office equipment cleaning services

Contract locations

• UKJ2 - Surrey, East and West Sussex

Submission

Enquiry deadline

27 November 2026, 12:00pm

Submission type

Requests to participate

Deadline for requests to participate

27 November 2026, 12:00pm

Submission address and any special instructions

Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to tenders [at] panacheconsultancy.co.uk by the deadline stipulated.

https://www.panacheconsultancy.co.uk

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

26 February 2027

Award criteria

Other information

Applicable trade agreements

• Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The procurement process follows a two stage Competitive Flexible Procedure, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. All award criteria will be provided in the tender documents.

Documents

Associated tender documents

https://www.dropbox.com/scl/fo/mwfwxh65st92rj93s4xpi/ABhMILtmbq_pVBhOC-kMP_I?rlkey=hgzom9pgtr4383p1swbaqhk6i&st=g07x375g&dl=0

Interested parties are required to complete a Procurement Specific Questionnaire (PSQ), which can be accessed via the dropbox link provided. If you have any queries, please contact:

gail [at] panacheconsultancy.co.uk

Contracting authority

East Surrey College

• UK Register of Learning Providers (UKPRN number): 10002130
• Public Procurement Organisation Number: PJHC-5126-YVTT

Gatton Point, London Road, Redhill RH1 2JX

REDHILL

RH1 2JX

United Kingdom

Email: tenders [at] esc.ac.uk

Region: UKJ26 - East Surrey

Organisation type: Public authority - central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

PANACHE CREATIVE LIMITED

Summary of their role in this procurement: Panache Consultancy, cleaning services consultants, are assisting the College with the facilitation of this tender exercise, as a supporting role only.

• Companies House: 07723278
• Public Procurement Organisation Number: PJBH-9519-QWJG

Midway House Herrick Way, Staverton Technology Park

Cheltenham

GL51 6TQ

United Kingdom

Email: gailheath [at] panacheconsultancy.co.uk

Website: http://www.panacheconsultancy.co.uk

Region: UKK13 - Gloucestershire

Contact organisation

Contact PANACHE CREATIVE LIMITED for any enquiries.

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