Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Scottish Borders Council

Council Headquarters

Newtown St Boswells

TD6 0SA

Contact

N/A

Email

procurement [at] scotborders.gov.uk

Telephone

+44 1835824000

Country

United Kingdom

NUTS code

UKM91 - Scottish Borders

Internet address(es)

Main address

http://www.scotborders.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Treatment & Disposal of Residual Waste, Bulky Waste, Commercial & Demolition Waste & Street Cleansing Waste​

Reference number

1001577

II.1.2) Main CPV code

• 90500000 - Refuse and waste related services

II.1.3) Type of contract

Services

II.1.4) Short description

Scottish Borders Council (the Council) is seeking Bidder responses to this Invitation to Tender (ITT) for the treatment of its Residual Waste

The treatment of Contract Waste, split into the following waste streams:

Municipal Residual Waste – approximately 26,000 tonnes per annum

Bulky Residual Waste – approximately 7,400 tonnes per annum

Commercial & Demolition Waste – approximately 1,700 tonnes per annum

Street Cleansing Waste – approximately 2,800 tonnes per annum

Waste Upholstered Domestic Seating (WUDS) containing Persistent Organic Pollutants (POPs) – approximately 550 tonnes per annum

Haulage of Contract Waste from Collection Sites.

II.1.5) Estimated total value

Value excluding VAT: £25,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90513000 - Non-hazardous refuse and waste treatment and disposal services
• 90514000 - Refuse recycling services
• 90512000 - Refuse transport services
• 90510000 - Refuse disposal and treatment

II.2.3) Place of performance

NUTS codes

• UKM91 - Scottish Borders

II.2.4) Description of the procurement

Scottish Borders Council (the Council) is seeking Bidder responses for the treatment of its residual waste.The main objective of the Contract is to minimise annual spend on Contract Waste treatment, haulage and disposal, whilst providing a reliable but flexible means of managing Contract Waste that minimises its environmental impact.

There is no guaranteed minimum tonnage under this Contract, instead exclusivity of Contract Waste is provided.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

5 x 12 months optional extension to contract

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

List and brief description of selection criteria

The Council will assess bidders Economic and Financial Standing through a review of audited accounts, a credit check and a financial ratio assessment.

Two years of Audited Accounts

Credit Check rating 50+ must be met using CreditSafe

Ratio Assessment

Ratio Assessment Methodology

Each ratio will be scored against pre-defined thresholds and combined to provide an overall Economic and Financial Standing.

The most recent financial year will carry a weighting of 67%.

The preceding financial year will carry a weighting of 33%.

A minimum overall score of 50% based on the weighted assessment of the two financial years is required to meet the pass threshold.

The following financial tests will be applied:

Acid Test ratio - (current assets-stock)/current liabilities

Cash Interest Cover Ratio - EBITDA/Interest Payable

Operating Profit Ratio - Operating Profit/Turnover

Net Worth - Total Assets-Total Liabilities

Net Debt to EBITDA Ratio - Net Debt/EBITDA

Annual Contract Value to Turnover Ratio - Annual Contract Value/Turnover

Files Accounts Test

Audit Report Review

Please refer to the Tender Instructions document for details of the scoring of the ratio assessment.

Where these assessments identify areas requiring further clarification or assurance, the Council reserves the right to request additional financial information before reaching a final determination on the bidder's suitability.

Minimum level(s) of standards possibly required

4B.5.1 Statement

For each waste stream it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and level of insurance indicated below:

Employer's (Compulsory) Liability Insurance = GBP 10 million for each and every claim without limit to the number of claims

Public Liability Insurance = GBP 10 million for each and every claim without limit to the number of claims

Third party motor vehicle Liability Insurance = GBP 10 million for each and every claim in respect of property damage without limit to the number of claims, unlimited in respect of personal injury.

Any additional insurance required to cover financial loss arising from advice given or omitted.

III.1.3) Technical and professional ability

List and brief description of selection criteria

SPD Question 4C1.2 Relevant Examples: Please provide details of up to two contracts for supplies and/or services of a similar nature, scale and complexity to the requirements of this contract that have been successfully delivered within the last three years. Examples may be from either public or private sector clients.

Minimum level(s) of standards possibly required

SPD Question 4D.1 Quality Assurance Schemes:

It is a requirement of this tender that the bidder holds the following:

ISO 9001:2008 and then BS EN ISO 9001:2015 when the standard becomes auditable.

Or

The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Bidders must provide a certificate of accreditation by a UKAS authorised body against either the OHSAS 18001 or ISO 45001 standards

OR

A documented health and safety policy or where applicable (less than 5 employees, self-employed etc.) provide a statement of Health and Safety Intent and similarly provide examples of risk assessments likely to be associated with carrying out this type of work (3 minimum).

SPD Question 4D.2 Environmental Management Standards

ISO 18001 and then BS EN ISO 14001:(2015)when the standard became auditable.

Or

The bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 December 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

21 December 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Tender would be renewed if all optional extensions to contract used the next tender would be required by 2037.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Tenderers should note that when when it is judged by the Council (at their sole discretion) to be appropriate the Council will collaborate with the relevant bodies (including Police Scotland) to actively share significant elements of information provided and detailed in this response.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=828153.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

As stated in the Corporate Procurement Strategy, Scottish Borders Council aims to maximise the impact of its procurement activities by providing additional social, economic, and environmental benefits beyond the core purpose of its contracts.

Scottish Borders Council is therefore committed to securing Community Benefits from third party contracts exceeding GBP 25,000 in value.

The successful bidder for this contract will be required to work with the council to deliver community benefits through the Council’s points-based system which sets the level of community benefits expected from suppliers at different spend thresholds.

(SC Ref:828153)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=828153

VI.4) Procedures for review

VI.4.1) Review body

Jedburgh Sherriff Court and Justice of the Peace Court

Castlegate

Jedburgh

TD8 6AR

Email

jedburgh [at] scotcourts.gov.uk

Telephone

+44 1835863231

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The contracting authorities will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015 No446) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the award being published on the Find a Tender service (FTS) or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within six months from the date on which the contract was entered into.

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