Construction Contract Leads
West Midlands
Category Services
Type Tender
No. of Lots 1
Status Active
Published 3rd Nov 2026
| Reference | ocds-h6vhtk-0796da |
| Common Procurement Vocabulary | Building-cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | - |
West Midlands
Category Services
Type Tender
No. of Lots 1
Status Active
Published 3rd Nov 2026
| Reference | ocds-h6vhtk-0796da |
| Common Procurement Vocabulary | Building-cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | - |
Scope
Description
Trent & Dove Housing is seeking to appoint a single suitably qualified and experienced contractor to deliver an integrated communal cleaning and window cleaning service across its housing portfolio and corporate premises.
The contract will include programmed communal cleaning, cleaning of shared areas within Independent Living / Over-55 schemes, corporate cleaning at Trinity Square, and cyclical and, where required, ad-hoc window cleaning, deep cleaning and floor-treatment services.
The objective of the procurement is to provide consistently clean, safe, hygienic and presentable environments for residents, visitors and colleagues, while improving service quality, accountability and value for money. The contract will also provide greater visibility of service delivery through structured reporting, digital monitoring, auditable attendance and completion records, and clear performance standards.
The contract is intended to be awarded for an initial three-year period, with the option to extend for two further 12-month periods, subject to satisfactory performance.
Stage 1: Stage 1 - Procurement Specific Questionnaire (PSQ) / Conditions of Participation.
Suppliers are required to complete and submit the Stage 1 PSQ in accordance with the attached procurement documents. This stage will assess supplier eligibility, exclusion grounds, economic and financial standing, technical capability and the project-specific selection criteria.
Following evaluation, Trent & Dove Housing intends to invite up to six of the highest-scoring compliant Suppliers to progress to Stage 2 - Invitation to Tender (ITT).
Suppliers should read all attached Stage 1 documents carefully before submitting their response.
Total value (estimated)
- £1,820,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 May 2027 to 10 May 2032
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
- 90911300 - Window-cleaning services
Contract locations
- UKG - West Midlands (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 December 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
11 December 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically at https://suppliers.esourcingdata.com/supplier/tenders/6938f54f-f13a-4854-a31a-f201d05b8433 via the eSourcing Data supplier portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 April 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical / Quality | Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement is run as a competitive flexible procedure. Suppliers respond to this notice with a request to participate; those meeting the conditions of participation are then invited to tender.
Documents
Associated tender documents
https://api.esourcingdata.com/d/903152429/Document-1-Information-and-Instructions.pdf
Document 1 - Information and Instructions
https://api.esourcingdata.com/d/664960391/Document-2-PSQ-Stage-1.docx
Document 2 - PSQ (Stage 1)
https://api.esourcingdata.com/d/636077866/Document-3-Specification.pdf
Document 3 - Specification
https://api.esourcingdata.com/d/303521085/Document-4-Preliminaries-Stage-1.pdf
Document 4 - Preliminaries (Stage 1)
https://api.esourcingdata.com/d/379879705/Document-5-Financial-Assessment-Template.xls
Document 5 - Financial Assessment Template
https://api.esourcingdata.com/d/179583113/Supplier-Bid-Guidance.pdf
Supplier Bid Guidance
https://api.esourcingdata.com/d/262316825/eSourcing-OS-Supplier-Guide-GBS-Procure.pdf
eSourcing OS Supplier Guide GBS Procure
Contracting authority
TRENT & DOVE HOUSING LIMITED
- Public Procurement Organisation Number: PHWV-4176-MRBJ
Trinity Square, Horninglow Street
Burton upon Trent
DE14 1BL
United Kingdom
Contact name: Isabel Ballinger
Telephone: +44 01283 528528
Email: isabel.ballinger [at] trentanddove.org
Website: https://www.trentanddove.org
Region: UKG24 - Staffordshire CC
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)