Construction Contract Leads

Changes to notice

This notice has been edited. The previous version is still available.

updated email address added

Scope

Reference

COUPA Ref: - 2986

Description

The Metropolitan Police Service (MPS), acting on behalf of the contracting authority identified in the Tender Notice and Contract, is seeking to appoint suppliers capable of delivering safe, efficient, resilient and high-quality vehicle collision repair services for its overt fleet.

The fleet includes vehicles used in frontline, specialist and support policing roles and incorporates a range of powertrains, technologies and operational equipment. Fleet availability and the minimisation of Vehicle Off Road (VOR) time are therefore critical to operational policing and public service delivery.

The fleet is undergoing transformation, including increased adoption of Battery Electric Vehicles (BEVs), Advanced Driver Assistance Systems (ADAS), digital fleet-management technology and sustainability initiatives. Tenderers must propose a solution with the capability, capacity, expertise and resilience to deliver the Services throughout the Contract Term and adapt to evolving operational and technological requirements.

Total value (estimated)

• £34,500,000 excluding VAT
• £41,400,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 14 June 2027 to 13 June 2030
• Possible extension to 12 June 2032
• 4 years, 11 months, 29 days

Description of possible extension:

The proposed Contract Term is up to a maximum of five years, comprising: -

• an initial term of three years; and

• up to two optional extension periods of one year each.

Each extension may be exercised separately at the Authority's discretion and in accordance with the Contract.

Main procurement category

Services

CPV classifications

• 34114100 - Emergency vehicles
• 34114200 - Police cars
• 35100000 - Emergency and security equipment
• 35200000 - Police equipment
• 50000000 - Repair and maintenance services

Contract locations

• UKI - London

Lot 1. East London

Description

The Supplier appointed to Lot 1 will ordinarily provide the Services for Vehicles and requirements associated with East London. Allocation may take account of the Vehicle's operational base, fleet-management location, recovery location and relevant operational requirement.

Lot value (estimated)

• £17,250,000 excluding VAT
• £20,700,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. West London

Description

The Supplier appointed to Lot 2 will ordinarily provide the Services for Vehicles and requirements associated with West London. Allocation may take account of the Vehicle's operational base, fleet-management location, recovery location and relevant operational requirement.

Lot value (estimated)

• £17,250,000 excluding VAT
• £20,700,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. East London

Lot 2. West London

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

2 December 2026, 5:00pm

Submission type

Tenders

Tender submission deadline

15 December 2026, 2:00pm

Submission address and any special instructions

https://supplier.coupahost.com/sessions/new Tender Responses must be uploaded to the COUPA e-tendering portal

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

14 June 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

This procurement will be conducted using the Competitive Flexible Procedure ("CFP") in accordance with the Procurement Act 2023.

The Authority has designed a multi-stage procurement process intended to identify the Most Advantageous Tender whilst retaining flexibility to engage with Suppliers where doing so would improve procurement outcomes.

The procurement process may comprise the following stages: -

Stage 1

• Procurement-Specific Questionnaire (PSQ);

• Conditions of Participation (CoP); and

• Initial Tender Submission.

Stage 2 (Optional)

• Dialogue, Clarification and Supplier Presentation Stage.

Stage 3 (Optional)

• Negotiation Stage.

Stage 4 (Optional)

• Best and Final Offer ("BAFO") Stage.

Contract Award: -

The Authority reserves the right, following completion of any stage, to determine that further stages are unnecessary and to proceed directly to contract award where it considers that sufficient information has been obtained to identify the Most Advantageous Tender.

The Authority also reserves the right not to undertake one or more of the optional stages described below and may conclude the procurement at an earlier stage where this is considered appropriate.

Justification for not publishing a preliminary market engagement notice

A PME Notice was published on 13/05/2026 Notice identifier: 2026/S 000-043700

Procurement identifier (OCID): ocds-h6vhtk-069728

Documents

Associated tender documents

https://supplier.coupahost.com/sessions/new

We use the COUPA e-tendering solution - suppliers who are registered on this portal will be able to access this opportunity and all associated tender documents via this portal

Documents to be provided after the tender notice

Important Confidentiality Requirement

Due to certain supporting documents being classified as Official-Sensitive, all prospective suppliers are required to enter into a Non-Disclosure Agreement (NDA) prior to accessing the tender documentation.

Suppliers wishing to participate should submit an expression of interest by emailing susan.matthews [at] met.police.uk. An NDA will then be issued for completion and return, together with further instructions on how to access the tender pack.

Contracting authority

Mayor's Office for Policing and Crime

• Public Procurement Organisation Number: PTMT-7816-YCQG

169 Union Street

London

SE1 0LL

United Kingdom

Contact name: Su Matthews

Email: susan.matthews [at] met.police.uk

Region: UKI44 - Lewisham and Southwark

Organisation type: Public authority - sub-central government

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