Construction Contract Leads

Scope

Description

Aims of the Service and Tender

The key aims of the tender are to:

 Provide a high standard of cleaning

 Deliver the cleaning services with consistency - good quality assurance systems in place

 Good communication at local and operations manager level with the College - two-way communication

 Daily interaction with the College representative at each site

 Develop an effective method of handing over any special needs and comments on a daily basis

 A Contractor that adopts a flexible and proactive approach to all College activities.

 Cleaners to work the hours that best suit the needs of the College and maximise the work completed

 A Contractor that operates using the optimum level of staffing.

 Training and development of the teams at the College

This does not imply that this is not happening now - these are the aims of the contract.

The College work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors, social and dining spaces and other areas of the College impacts upon the teaching and learning that goes within the College. The College expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

Suppliers of cleaning services to all College buildings should ensure the following criteria are met:

• All site based and visiting staff are Enhanced DBS checked

• All staff wear College ID badges and company branded workwear

• Quality assurance schedule to be carried out by the supplier daily

• Any signs of vandalism or graffiti to be reported to College designated personnel daily

• Cleaning fluids should be compliant with relevant public services specifications

• All cleaning equipment and chemicals should be stored in the designated cupboards and locked at all times

• Supplier to provide own equipment & cleaning products

• Report any maintenance issues identified during cleaning to the premises team so they can be rectified as soon as possible.

• Supervisors should be non-working to ensure the team are monitored and lone working is reduced to an absolute minimum.

• Deep cleans will be by agreement in all College holidays, excepting for Christmas closure (2 weeks)

Total value (estimated)

• £0 excluding VAT
• £0 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 April 2027 to 31 March 2030
• Possible extension to 31 March 2032
• 5 years

Description of possible extension:

2 possible 1 year extensions agreed mutually

Main procurement category

Services

CPV classifications

• 90919300 - School cleaning services

Contract locations

• UKE4 - West Yorkshire

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Tender submission deadline

11 January 2027, 10:00am

Submission address and any special instructions

www.redboxportal.com

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

20 February 2027

Award criteria

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

http://www.redboxportal.com

Please contact admin [at] redboxcs.com for access to the portal.

Access is free and open- registration and pre qualification documents are required as follows;

Policies for Supplier Qualification- to be provided on www.redboxportal.com

Please ensure all policies are up to date and tick to confirm this is the case prior to submission.

• Sample KPI

• Sample Audit or monitoring document

• Health and Safety Policy

• Sample Risk Assessment

• Environmental Policy

• Waste and Sustainability Policy

• HR Policy

• Safer Recruitment and Anti Slavery Policy

• BICS Accreditation

• Quality Assurance Policy

Contracting authority

Greenhead College

• Public Procurement Organisation Number: PDPW-1354-GLDG

Greenhead Road

HUDDERSFIELD

HD1 4ES

United Kingdom

Email: swalters [at] greenhead.ac.uk

Region: UKE44 - Calderdale and Kirklees

Organisation type: Public authority - sub-central government

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

RED BOX CONSULTANCY SERVICES LIMITED

Summary of their role in this procurement: Consultant

• Companies House: 05126781
• Public Procurement Organisation Number: PDBY-5265-PHLM

1 Innisfree Close

North Yorkshire

HG2 8PL

United Kingdom

Email: admin [at] redboxcs.com

Website: http://www.redboxcs.com

Region: UKE22 - North Yorkshire CC

Contact organisation

Contact RED BOX CONSULTANCY SERVICES LIMITED for any enquiries.

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