Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Scottish Prison Service

One Lochside, 1 Lochside Avenue

Edinburgh

EH12 9DJ

Contact

Alan McConnach

Email

alan.mcconnach [at] prisons.gov.scot

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.sps.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

I.4) Type of the contracting authority

Ministry or any other national or federal authority

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

01988 Maintenance of Building Energy Management Systems

Reference number

01988

II.1.2) Main CPV code

• 71314200 - Energy-management services

II.1.3) Type of contract

Services

II.1.4) Short description

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times.

The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £354,681.60

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKM - Scotland

II.2.4) Description of the procurement

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times.

The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.

The service will be delivered in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.

The Contract will also support the aims of the SPS Carbon Management Strategy by helping to reduce energy consumption through effective control, metering and monitoring of energy utilising systems such as heating, hot water and air handling.

There are currently 12 directly managed prisons, 2 community custody units, a college (SPSC), a combined central store and national training facility (Fauldhouse), and an administrative headquarters (One Lochside Avenue, Edinburgh).

In total 17 Establishments (the addresses and locations are provided in Schedule B).

There may also be the inclusion or removal of sites within the Contract Term based on the development of the Purchaser’s Estate (e.g. HMP Highland replacing HMP Inverness; HMP Stirling replacing HMP & YOI Cornton Vale; HMP Glasgow replacing HMP Barlinnie and the addition of HMP Kilmarnock). The Supplier shall ensure the same level of Service is provided to these sites.

The SPS BEMS has Trend 963 and IQVision on its own network. Each Establishment manages its own system and is responsible for local performance.

There is a master station located at headquarters. This master can monitor, review or adjust settings for all Establishments.

Only HMP Grampian has a Remote Connectivity through an external dial-in facility, this facility allows viewing only.

The length of contract is an initial 3 years plus an optional 3 year extension period.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-035095

Section V. Award of contract

Contract No

01988

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

1 May 2023

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 5

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 7

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Enterprise controls engineers ltd

739 South Street, Barclay Curle Place

Glasgow

G14 0BX

Country

United Kingdom

NUTS code

• UK - United Kingdom

The contractor is an SME

Yes

V.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £354,681.60

Section VI. Complementary information

VI.3) Additional information

The supplier shall be accredited as a Trend Technology Centre. (Technology Partner)

Employers Liability is 5 million pounds

Public liability is 1 million pounds

(SC Ref:732473)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

EDINBURGH

EH1 1LB

Country

United Kingdom

Internet address

www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court

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