Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

EFFICIENCY EAST MIDLANDS LIMITED

Unit 3, Maises Way

Alfreton

DE55 2DS

Contact

Amy Wheatley

Email

amy [at] eem.org.uk

Telephone

+44 1246395610

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

07762614

Internet address(es)

Main address

https://eem.org.uk/

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Reference number

EEM0005

II.1.2) Main CPV code

• 45451000 - Decoration work

II.1.3) Type of contract

Works

II.1.4) Short description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector.

Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.

EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to over 300 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.

EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership.

This Framework will be available to all members from other consortia but managed by the EEM Team.

EEM are awarding a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors.

The Framework is split into the following workstream Lots:

• Lot 1 - Delivery and Counter Collection

• Lot 2 - Cyclical Interior and Exterior Decoration

• Lot 3 - Tenant Options Voucher Scheme

Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:

• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes

• Primers and Undercoats

• Fire retardant paints, Mould resisting paints and other technical paints

• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.

• Decorating tools and sundries

Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:

• Removing all blistered or defective coatings

• Rubbing down & Washing down

• Priming surfaces of various material types

• Applying multiple coats of different types of paint

• Removing and replacing glazing putty

• Sealing & Caulking

• Applying Varnish systems

• Washing down with liquid soaps & Fungicidal washes

• Making Good open holes and defects

Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £40,000,000

II.2) Description

II.2.1) Title

Delivery & Counter Collection

Lot No

1

II.2.2) Additional CPV code(s)

• 45451000 - Decoration work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to:

• Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes

• Primers and Undercoats

• Fire retardant paints, Mould resisting paints and other technical paints

• Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks.

• Decorating tools and sundries

II.2.5) Award criteria

Quality criterion - Name: Quality Assessment / Weighting: 40

Cost criterion - Name: Pricing / Weighting: 60

II.2.11) Information about options

Options: Yes

Description of options

Contracts may extend for up to five years beyond the life of the Framework

II.2) Description

II.2.1) Title

Cyclical Interior & Exterior Decoration

Lot No

2

II.2.2) Additional CPV code(s)

• 39191100 - Wallpaper
• 45442100 - Painting work
• 45442110 - Painting work of buildings
• 45442120 - Painting and protective-coating work of structures
• 45442121 - Painting work of structures
• 45442180 - Repainting work
• 45442190 - Paint-stripping work
• 45451000 - Decoration work

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)
• UKL - Wales

Main site or place of performance

This Lot has been subdivided into two Geographical regions.

Sublot 1 - Midlands

Sublot 2 - National

The defined geographical regions stated above for Lot 2 represent the needs of our core membership. For clarity the definition for each sub-lot type is provided below:

- Sub Lot 1 (Midlands) - this Sub-Lot covers the specific regions (and Counties) stated and will be used as and when Members have a requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands.

- Sub Lot 2 (National Coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions, i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot 1 (Midlands) i.e. a new Member based in South Yorkshire.

II.2.4) Description of the procurement

Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to:

• Removing all blistered or defective coatings

• Rubbing down & Washing down

• Priming surfaces of various material types

• Applying multiple coats of different types of paint

• Removing and replacing glazing putty

• Sealing & Caulking

• Applying Varnish systems

• Washing down with liquid soaps & Fungicidal washes

• Making Good open holes and defects

II.2.5) Award criteria

Quality criterion - Name: Quality Assessment / Weighting: 40

Cost criterion - Name: External Decoration / Weighting: 25

Cost criterion - Name: Internal Decoration / Weighting: 25

Cost criterion - Name: Scenario / Weighting: 10

II.2.11) Information about options

Options: Yes

Description of options

This Framework may extend for a duration of up to five years beyond expiry of the four year term

II.2) Description

II.2.1) Title

Tenant Options Voucher Scheme

Lot No

3

II.2.2) Additional CPV code(s)

• 45451000 - Decoration work

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)
• UKL - Wales

Main site or place of performance

This Lot is being offered on a National basis.

II.2.4) Description of the procurement

Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.

II.2.5) Award criteria

Quality criterion - Name: Tender Assessment Questions / Weighting: 100

Cost criterion - Name: Pricing was not evaluated as part of Lot 3. The criteria was 100% quality. / Weighting: 0

II.2.11) Information about options

Options: Yes

Description of options

This Framework may extend for a duration of up to five years beyond the expiry of the four year term of the Framework.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-004257

Section V. Award of contract

Contract No

EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Lot No

Lot 1

Title

Delivery and Counter Collection (National)

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

5 May 2023

V.2.2) Information about tenders

Number of tenders received: 3

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Crown Paints Ltd

Batley

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

436135

The contractor is an SME

No

V.2.3) Name and address of the contractor

PPG Architectural Coatings UK Ltd

Birstall

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00436135

The contractor is an SME

No

V.2.3) Name and address of the contractor

Brewers Decorators Centres

Eastbourne

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00203852

The contractor is an SME

No

V.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £7,100 / Highest offer: £8,300 taken into consideration

Section V. Award of contract

Contract No

EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Lot No

Lot 2

Title

Cyclical Interior & Exterior Decoration (Midlands)

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

5 May 2023

V.2.2) Information about tenders

Number of tenders received: 7

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Bell Decorating Group Ltd

Airdrie

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

SC114142

The contractor is an SME

No

V.2.3) Name and address of the contractor

Hankinson Whittle Programmed Limited

Birkenhead

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

11415123

The contractor is an SME

Yes

V.2.3) Name and address of the contractor

Alfred Bagnall & Sons (East Midlands) Ltd

Shipley

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

01042314

The contractor is an SME

Yes

V.2.3) Name and address of the contractor

Ian Williams Limited

Bristol

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00879464

The contractor is an SME

No

V.2.3) Name and address of the contractor

Novus Property Solutions

Stoke-On-Trent

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

2403551

The contractor is an SME

No

V.2.3) Name and address of the contractor

Dodd Group (Midlands) Limited

Telford

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

01179878

The contractor is an SME

No

V.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £25,650 / Highest offer: £70,820 taken into consideration

Section V. Award of contract

Contract No

EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Lot No

Lot 2

Title

Sublot 2 - Cyclical Interior & Exterior Decoration (National)

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

5 May 2023

V.2.2) Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Bell Decorating Group Ltd

Airdrie

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

SC114142

The contractor is an SME

No

V.2.3) Name and address of the contractor

Hankinson Whittle Programmed Limited

Birkenhead

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

11415123

The contractor is an SME

Yes

V.2.3) Name and address of the contractor

Ian Williams Limited

Bristol

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00879464

The contractor is an SME

No

V.2.3) Name and address of the contractor

Alfred Bagnall & Sons (East Midlands) Ltd

Shipley

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

01042314

The contractor is an SME

Yes

V.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £25,802 / Highest offer: £46,500 taken into consideration

Section V. Award of contract

Contract No

EEM0005: Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

Lot No

Lot 3

Title

Tenant Options Vouchers (National)

A contract/lot is awarded: Yes

V.2) Award of contract

V.2.1) Date of conclusion of the contract

5 May 2023

V.2.2) Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Wonde Ltd

Suffolk

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

08645640

The contractor is an SME

Yes

V.2.3) Name and address of the contractor

Brewers Decorators Centres

Eastbourne

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00203852

The contractor is an SME

No

V.2.3) Name and address of the contractor

Crown Paints Ltd

Darwen

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

6624576

The contractor is an SME

No

V.2.3) Name and address of the contractor

PPG Architectural Coatings UK Ltd

Birstall

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

00436135

The contractor is an SME

No

V.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £0.01

Section VI. Complementary information

VI.3) Additional information

The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years

beyond expiry of the 4-year framework term.

Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .

This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The

following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users:

1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk .

2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England

and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation.

Further details regarding the authorised users of this framework can be found within the tender documents.

VI.4) Procedures for review

VI.4.1) Review body

The Royal Court of Justice

London

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

The Royal Court of Justice

London

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

The Cabinet Office

Whitehall

London

SW1A 2AS

Country

United Kingdom

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