Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Zenith Multi Academy Trust

c/o The King John School, Shipwrights Drive, Thundersley

Essex

SS7 1RQ

Email

tenders [at] litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKH3 - Essex

Internet address(es)

Main address

https://www.zenithmultiacademytrust.co.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://litmustms.co.uk/respond/2WETN47GHC

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Zenith Multi Academy Trust ~ Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide cleaning services for Zenith Multi Academy Trust.

II.1.5) Estimated total value

Value excluding VAT: £5,040,383

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKH3 - Essex

Main site or place of performance

Essex

II.2.4) Description of the procurement

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification.

The contract being tendered is from 1st April 2024 to 31st March 2027 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

We are a South East Essex Multi Academy Trust, currently comprising 3 secondary schools and one primary school: The King John School in Benfleet, The James Hornsby School in Basildon, and Castle View secondary school on Canvey Island, plus Laindon Park Primary School and Nursery in Basildon. Three of the four School are rated Good in their recent Ofsted inspections respectively.

The Trust’s core aim is to ensure that we enhance the life chances of all the young people within the Trust to enable them to fulfil their potential and achieve the best possible outcomes. This is at the heart of everything we do.

Please note that Castle View is not participating in this tender.

Laindon Park Primary and Nursery School

•https://www.laindonparkprimary.co.uk/

•Current annual cleaning cost £18,981.24 + £389.64 annual window clean

•Monthind Clean

•There are not incumbent staff within the Local Government Pension Scheme

James Hornsby School

•https://www.jameshornsby.essex.sch.uk/

•Current annual cleaning cost £133,991.28 + £2,274.36 window clean

•Monthind Clean

•There are not incumbent staff within the Local Government Pension Scheme

King John School

•https://www.thekjs.essex.sch.uk/

•Current annual cleaning cost £261,743.40 + £2,652 annual window clean

•Monthind Clean

•There are not incumbent staff within the Local Government Pension Scheme

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £5,040,383

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2024

End date

31 March 2027

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 June 2023

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

11 September 2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./2WETN47GHC" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./2WETN47GHC

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/2WETN47GHC" target="_blank">https://litmustms.co.uk/respond/2WETN47GHC

GO Reference: GO-2023525-PRO-23048207

VI.4) Procedures for review

VI.4.1) Review body

Zenith Multi Academy Trust

c/o The King John School, Shipwrights Drive, Thundersley

Essex

SS7 1RQ

Country

United Kingdom

• Share
• Share
• Share