Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Highland

Assynt House, Beechwood Park

Inverness

IV2 3BW

Email

nhsh.tenders [at] nhs.scot

Telephone

+44 7976911804

Country

United Kingdom

NUTS code

UKM6 - Highlands and Islands

Internet address(es)

Main address

http://www.nhshighland.scot.nhs.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4) Type of the contracting authority

Ministry or any other national or federal authority

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Domestic Mobility Equipment Servicing, Maintenance and Inspection Services

Reference number

HH025-23-HB

II.1.2) Main CPV code

• 71630000 - Technical inspection and testing services

II.1.3) Type of contract

Services

II.1.4) Short description

NHS Highland (NHSH) requires the provision of Domestic Mobility Equipment Servicing, Maintenance and Inspection Services to cover all PUWER and LOLER requirements.

II.1.5) Estimated total value

Value excluding VAT: £1,020,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Bi-annual Thorough Examinations LOLER – Lifting Equipment.

Lot No

2

II.2.2) Additional CPV code(s)

• 85000000 - Health and social work services
• 71630000 - Technical inspection and testing services
• 33100000 - Medical equipments
• 71317200 - Health and safety services

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract term is 24 months with the option to extend for a further 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Annual PPM Servicing and Maintenance PUWER of all Community Store Items

Lot No

5

II.2.2) Additional CPV code(s)

• 71630000 - Technical inspection and testing services
• 85000000 - Health and social work services
• 33100000 - Medical equipments
• 71317200 - Health and safety services

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract term is 24 months with the option to extend for a further 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Bi-annual Thorough Examinations LOLER – Stairlifts.

Lot No

4

II.2.2) Additional CPV code(s)

• 71630000 - Technical inspection and testing services
• 85000000 - Health and social work services
• 33100000 - Medical equipments
• 71317200 - Health and safety services

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract term is 24 months with the option to extend for a further 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Annual PPM Servicing and Maintenance PUWER – Stairlifts.

Lot No

3

II.2.2) Additional CPV code(s)

• 71630000 - Technical inspection and testing services
• 85000000 - Health and social work services
• 33100000 - Medical equipments
• 71317200 - Health and safety services

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract term is 24 months with the option to extend for a further 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Annual Planned Preventative Maintenance (PPM) Servicing and Maintenance PUWER – Lifting and Other Equipment.

Lot No

1

II.2.2) Additional CPV code(s)

• 71630000 - Technical inspection and testing services
• 85000000 - Health and social work services
• 33100000 - Medical equipments
• 71317200 - Health and safety services

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

There are two main legal frameworks relating to the maintenance and inspection of community equipment.

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

This involves bi-annual thorough examinations by legally competent staff.

Provision and Use of Work Equipment Regulations 1998 (PUWER).

This often involves annual servicing by legally competent staff.

Both these acts are underpinned by the Health & Safety at Work Act 1974 which means that NHS Highland has a legal duty to mitigate the risks associated with their actions as far as is practicable.

The requirement is for a service contract which services Domestic Mobility Equipment in Adult Social Care Domestic settings within NHSH. This contract will consist of the Annual PPM Servicing and Maintenance PUWER for Lifting, Stairlifts and Other Equipment and Bi Annual Thorough Examination LOLER for Lifting Equipment and Stairlifts. The contract will also consist of Annual PPM servicing and Maintenance PUWER community store equipment which is a new service for this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract term is 24 months with the option to extend for a further 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

The Bidder should provide its (“general”) yearly turnover for the number of financial years

Number of financial years: 2

Minimum required turnover per year: GBP (2,038,381)

The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Professional Risk Indemnity: GBP (5 million)

Employer's (Compulsory) Liability: GBP (5 million)

Public Liability: GBP (5 million)

Product Liability: GBP (5 million)

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the HH025-23-HB Domestic Mobility Equipment Servicing, Maintenance and Inspection Services, Specification of Requirements, Section Management Information & Key Performance Indicators (KPIs) for performance conditions

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 June 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

30 June 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 24155. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Contractors are required to summarise any proposed Community Benefits that will be developed and delivered as part of this contract if successful. Your Community Benefits proposal should identify any areas which can improve the economic, social, environmental wellbeing and assist in the reduction of health inequalities across NHS Highland’s Health Board.

Contractors can also decide to support projects logged within the Community Benefit Gateway, this must be documented within your response. If successful in your bid you will be required to bid to complete the work on the Community Benefit Gateway.

Or

If you are not able to propose any Community Benefits as part of this contract can you please specify why?

(SC Ref:733575)

VI.4) Procedures for review

VI.4.1) Review body

The Inverness Justice Centre

Inverness

Country

United Kingdom

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