Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Swindon Borough Council

Swindon Borough Council, Civic Offices, Euclid Street

Swindon

SN1 2JH

Contact

Mr Jim Catton

Email

jcatton [at] Swindon.gov.uk

Telephone

+44 7818510616

Country

United Kingdom

NUTS code

UKK14 - Swindon

Internet address(es)

Main address

http://www.swindon.gov.uk/

Buyer's address

http://www.swindon.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.supplyingthesouthwest.org.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.supplyingthesouthwest.org.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SBC CCTV provision, repair and maintenance

Reference number

DN672453

II.1.2) Main CPV code

• 35120000 - Surveillance and security systems and devices

II.1.3) Type of contract

Supplies

II.1.4) Short description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of CCTV covering install repair and maintenance of hardware and software to support the system

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 35125000 - Surveillance system

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

SBC has a large spend on CCTV Camera purchase repair and maintenance Much of the spend is off contract with the majority being spent with one company the current spend annually is in the region of £225 000 covering new purchases maintenance and repairs of cameras and equipment this spend cannot be guaranteed for every year of the contract This spend is a mixture of goods and services but places the organisation in an area of risk under current procurement legislation.

The purpose of this tender is to centralise the control of the CCTV spend with the Security Team with an agreed supplier through a tender process This aligned with a CCTV policy being prepared will also enable tighter control of CCTV paperwork reducing the chance of data breaches and ensuring compliance with GDPR requirement

The initial contract term will be for 36 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is between £650 000 to £675 000 across the initial 3 year contract term and between £1100000 to £1125000 across the potential total 5 year contract term.

Full details relating to the Goods/Services are provided in the tender documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for 36 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 5 years as stated in the ITT documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 July 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

8 July 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Swindon Borough Council

Swindon

Country

United Kingdom

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