Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Kent Community Health NHS Foundation Trust

110/120 Upper Pemberton, Eureka Park, Kennington

Ashford

TN25 4AZ

Contact

Mrs Sarah Woodcock

Email

sarah.woodcock2 [at] nhs.net

Telephone

+44 1233667979

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

http://www.kentcht.nhs.uk

Buyer's address

http://www.kentcht.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Gritting & Snow Clearance

Reference number

DN657995

II.1.2) Main CPV code

• 90620000 - Snow-clearing services
  • AA01 - Metal

II.1.3) Type of contract

Services

II.1.4) Short description

Kent Community Health NHS Foundation Trust requires a reactive service for gritting and snow clearance across Kent and one site in East Sussex and to this end has generated this specification with the intention of tendering for these duties with an external experienced contractor. This winning provider will be expected to operate between the hours of 7pm – 7am Monday to Sunday, including out of hours and emergency calls (Bank holiday and weekends).

A key objective of this tendering exercise is to ensure safe access to property is maintained for staff, patients and visitors and is based on a standard approach and specification.

You will need to express your interest by logging into the Proactis Portal - https://procontract.due-north.com under opportunity number DN657995 - this will then also enable you to have access to the ITT documentation. (please note that the EOI window closes on the same day as the tender submission deadline).

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

Main site or place of performance

Capital House, ME13 8GD

Capital House Unit 1D Workshop, ME13 8GD

Chaucer Clinic, BN26 6QH

Churchill Centre, ME20 7NJ

Clover Street, ME4 4DT

College Road Clinic, CT9 2RT

Coxheath Clinic, ME17 4AH

Victoria Hospital, CT14 9UA

Dover Health Centre, CT16 1RH

Exchange House, CT3 4NH

Hawkhurst Cottage Hospital, TN18 4PU

Mildmay Court, CT11 8JX

Molehill Copse Clinic, ME15 7NB

Norman House, TN23 7SH

Queen Victoria Memorial hospital, CT6 6EB

Sevenoaks Hospital, TN13 3PG

Tonbridge Cottage Hospital, TN11 0NE

Trinity House, TN25 4AZ

Vicarage Lane Clinic, TN23 1NJ

Westcliffe House, CT20 1FH

II.2.4) Description of the procurement

KCHFT requires the provision of a professionally managed gritting, snow and ice clearance service to the premises listed in ANNEX B7 of the tender documents.

The Trust are looking for experienced Contractor.

The Contractor is to monitor the weather forecast on a daily basis from 1st October to 30th April and required to take their guidance via the MET Office Open Site service or other KCHFT approved system.

The Contractor will send a forecast for the week ahead each Friday to the named Facilities Manager and Head of Facilities by e-mail.

Where snow or heavy frost is forecast, the Contractor shall take reasonable preventative measures to maintain safe surfaces for pedestrian and vehicle users. All roads, car parks, pathways, entrances and other affected surface areas of the premises shall be free of snow and ice and kept in an anti-slip condition in accordance with the red line drawings in ANNEX B8. Particular care shall be taken during snow clearance not to damage KCHFT’s property. Snow clearance should start at 50mm .

The Contractor shall attend site to grit or provide snow clearance when an ORANGE or RED warning is issued by the MET Office or agreed system.

The Contractor will not grit more than twice within a 48 hour period.

The Contractor will attend site between 19:00 and 07:00 unless otherwise instructed by KCHFT.

You will need to express your interest by logging into the Proactis Portal - https://procontract.due-north.com under opportunity number DN657995 - this will then also enable you to have access to the full ITT documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The term of the contract is 3 years plus an additional 2 years possible extensions in tranches of 12 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

7 July 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

7 July 2023

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Kent Community Health NHS Foundation Trust

Trinity House, 110 - 120 Upper Pemberton,

Ashford

TN25 4AZ

Email

sarah.woodcock2 [at] nhs.net

Telephone

+44 7929837782

Country

United Kingdom

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