Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Andy Rhattigan

Email

andy.rhattigan [at] scotland-excel.org.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

http://www.dumgal.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Control & Prevention of Legionella

Reference number

DGCF-0001

II.1.2) Main CPV code

• 90713100 - Consulting services for water-supply and waste-water other than for construction

II.1.3) Type of contract

Services

II.1.4) Short description

Contract requirements

This tender process is for participation in the Contract for control of Legionella 2023-2026 and associated equipment in sites throughout

Dumfries and Galloway.

Works will include and not be restricted to the Control & Prevention of Legionella and HSG & ACOP.

The contractor shall ensure that Dumfries & Galloway Council are compliant at all times, however not restricted to both HSG274 and L8

ACOP and as a Condition of this Contract, the Contractor accepts the responsibility at all times to ensure Compliance is being upheld.

All works should be undertaken in a manner that promotes best practice by suitably qualified and competent person and in compliance with

BS 7671. All persons carrying out work during this contract must be suitably qualified and in possession of relevant current up to date

training certification and must submit copies of qualifications, training record, certificates of competence etc with their Tender submission.

The contractor is required to be fully trained, competent and experienced in the field of Legionella Control. Clear evidence of training and

competency must be submitted at tender stage within the returning procurement documentation and that training can be certified to

individual groups

Contractors will provide the provision of a Cloud Based Recording & Monitoring System (CBRMS) and client licences. The provision of

the facility to upload all previous information supplied by others (Incumbent Contractor) and not restricted to recording alterations,

adjustments, and monitoring of all works. To ensure compliance of Dumfries and Galloway Council.

Access to all sections of the (CBRMS) in line with the information stored so as to provide compliance shall be available through licences

for all stakeholders. All (CBRMS) costs and licences shall be within the returning rates of this document and at no extra cost whatsoever to

this contract.

The Contract will be let as one geographical area

There is attached a Schedule of Rates where individual prices shall be submitted in providing Dumfries and Galloway assurances that all

works shall be carried out under current Health and Safety Legislation.

Orders for this contract will be issued on one of four timescales, which must be adhered to, these being:-

A1 - Immediate

A2 - 2 Working Days

A3 – 7 working Days

A4 – 30 Days

Attendance under these timescales will be measured and used to Calculate KPI’s within this contact, which will be discussed at regular

progress meetings. Continued failure to attend within these timescales could result in a breach of contract.

II.1.5) Estimated total value

Value excluding VAT: £700,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 38910000 - Hygiene monitoring and testing equipment
• 38341500 - Contamination-monitoring devices

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

II.2.4) Description of the procurement

Contract requirements

This tender process is for participation in the Contract for control of Legionella 2023-2026 and associated equipment in sites throughout

Dumfries and Galloway.

Works will include and not be restricted to the Control & Prevention of Legionella and HSG & ACOP.

The contractor shall ensure that Dumfries & Galloway Council are compliant at all times, however not restricted to both HSG274 and L8

ACOP and as a Condition of this Contract, the Contractor accepts the responsibility at all times to ensure Compliance is being upheld.

All works should be undertaken in a manner that promotes best practice by suitably qualified and competent person and in compliance with

BS 7671. All persons carrying out work during this contract must be suitably qualified and in possession of relevant current up to date

training certification and must submit copies of qualifications, training record, certificates of competence etc with their Tender submission.

The contractor is required to be fully trained, competent and experienced in the field of Legionella Control. Clear evidence of training and

competency must be submitted at tender stage within the returning procurement documentation and that training can be certified to

individual groups

Contractors will provide the provision of a Cloud Based Recording & Monitoring System (CBRMS) and client licences. The provision of

the facility to upload all previous information supplied by others (Incumbent Contractor) and not restricted to recording alterations,

adjustments, and monitoring of all works. To ensure compliance of Dumfries and Galloway Council.

Access to all sections of the (CBRMS) in line with the information stored so as to provide compliance shall be available through licences

for all stakeholders. All (CBRMS) costs and licences shall be within the returning rates of this document and at no extra cost whatsoever to

this contract.

The Contract will be let as one geographical area

There is attached a Schedule of Rates where individual prices shall be submitted in providing Dumfries and Galloway assurances that all

works shall be carried out under current Health and Safety Legislation.

Orders for this contract will be issued on one of four timescales, which must be adhered to, these being:-

A1 - Immediate

A2 - 2 Working Days

A3 – 7 working Days

A4 – 30 Days

Attendance under these timescales will be measured and used to Calculate KPI’s within this contact, which will be discussed at regular

progress meetings. Continued failure to attend within these timescales could result in a breach of contract.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £700,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

council will have the option to extend by 12 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This Notice relates to a previously advertised tender published on 24 April 2023. Ref no: APR476927

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

List and brief description of conditions:

Bidders are required to be fully trained, competent and experienced in the field of Legionella Control, Clear evidence of training and

competency must be supplied to ensure Dumfries & Galloway Council are compliant and the minimum requirements are;

HSG274

L8 ACOP

Asbestos Awareness Training

H & S Training

Combined Spaces

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 July 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 July 2023

Local time

12:00pm

Place

Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations)

Information about authorised persons and opening procedure

All tenders will be opened in a secure location and witnessed by members of the a procurement team authorised by the Council.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

This Notice relates to a previously advertised tender published on 24 April 2023. Ref no: APR476927

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23967. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

Dumfries and Galloway Council are committed to maximising community benefits from contracts for works, goods and services in which

the Council has an interest. Community benefits aim to improve the economic, social or environmental wellbeing of the area. Under this

contract the successful supplier will be requested to support Dumfries and Galloway Council’s economic, environmental and social

regeneration objectives to achieve wider benefits.

(SC Ref:735054)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom

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