Construction Contract Leads

Section I: Contracting authority/entity

I.1) Name, addresses and contact point(s)

Ministry of Defence

Abbey Wood

Bristol

BS34 8JH

For the attention of

Morgan Beau

Email(s)

beau.morgan117 [at] mod.gov.uk

Country

United Kingdom

Internet address(es)

General address of the contracting authority/entity

https://des.mod.uk

Electronic access to information

www.contracts.mod.uk

Electronic submission of tenders and requests to participate

www.contracts.mod.uk

Further information

Further information can be obtained from the above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from

The above-mentioned contact point(s)

Tenders or requests to participate must be sent to

The above-mentioned contact point(s)

I.2) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.3) Main activity

Defence

I.4) Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities:

No

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority

Provision of Emergency Breathing Systems (EBS) and In-service support

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

NUTS code

• UK - United Kingdom

II.1.5) Short description of the contract or purchase(s)

The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.

Aim of the procurement is to:

1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2023 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);

2. Create a contract which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and

3. Maintain or reduce the overall cost of ownership through life.

II.1.6) Common procurement vocabulary (CPV)

• 44611200 - Breathing apparatus

II.1.7) Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8) Lots

This contract is divided into lots: No

II.1.9) Information about variants

Variants will be accepted: No

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope

The Single Statement of Need (SSON), for an emergency breathing system is: UK MOD personnel shall, as far as is reasonably practicable, be provided the means to extend time underwater so that escape from an aircraft, which has capsized or submerged as a result of an attempted controlled ditching or an uncontrolled water impact, is achievable if not constrained by external factors outside of what is expected.

Aim of the procurement is to:

1. Procure an Emergency Breathing System (EBS) to BSEN 4856: 2023 and to reduce Risk to Life (RtL) to As Low As Reasonably Practicable (ALARP);

2. Create a contract which provides a through-life procurement and support solution to improve repairs and spares availability, reduce delivery times and minimise the future contract management burden for The Authority: and

3. Maintain or reduce the overall cost of ownership through life.

The procurement has three major outcomes required from the same supplier and contract as follows:

1. One off bulk procurement and delivery to shelf of new compliant EBS units to be delivered in FY 24/25. This will be in the region of 1,300 units depending on budget and final price.

2. To create a through-life contract which supports the following elements:

i. Repair of agreed components by the OEM. e.g., mouthpiece and regulator and bottle regulator;

ii. Provision of simple repair packs for second line to use;

iii. Provision of parts to second line as required;

iv. EBS equipment unit serviced by the OEM;

v. Design and deliver 10 "Train the trainer" courses for 5 x maintainer instructors and 5 x user instructors;

vi. Design and support the set-up, evaluation, support and delivery of test articles;

vii. Creation of a support help desk/portal to manage and resolve satisfactorily:

a. Technical enquires or issues;

b. Spares identification;

c. New unit, spares, repairs or servicing (if required) enquires and order placement

d. Delivery times on new orders or work in progress;

e. Training issues and documentation;

f. Safety issues and documentation; and

g. ILS issues and documentation.

The Potential Provider is to note that the PQQ shall test your technical and professional ability on your past experience of delivering a single EBS solution to the minimum technical standards of the BS EN 4856:2018 or equivalent standard within the last five years. You must satisfy yourself that at ITT stage your proposed solution has a high likelihood of complying to the updated standard of BS EN 4856:2023 for your tender to be successful.

Estimated value excluding VAT:

£1,800,000

II.2.2) Information about options

Options: Yes

Description of these options: The Contract term is Seven years with an option to extend for Two years, plus a further One year. Maximum 10 years.

II.2.3) Information about renewals

This contract is subject to renewal: No

II.3) Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III. Legal, economic, financial and technical information

III.2) Conditions for participation

III.2.1) Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant PQQ to access the content.

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2) Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Minimum level(s) of standards possibly required: As per Tender Documentation

Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)

Minimum level(s) of standards possibly required: As per Tender Documentation

III.2.3) Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Minimum level(s) of standards possibly required: As per Tender Documentation

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Minimum level(s) of standards possibly required: As per Tender Documentation

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no

IV.2) Award criteria

IV.2.1) Award criteria

the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction has been used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority

708090450

IV.3.2) Previous publication(s) concerning the same contract

no

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10 July 2023 - 12:00pm

IV.3.4) Time limit for receipt of tenders or requests to participate

19 July 2023 - 12:00pm

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

11 August 2023

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: No

VI.3) Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.

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