Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Department of Finance

303 Airport Road West

BELFAST

BT3 9ED

Contact

Collaboration.CPDfinance-ni.gov.uk

Email

Collaboration.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etendersni.gov.uk/epps

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DoF – Collaborative Arrangement – Supply and Delivery of Vehicle Spare Parts 2024 – 2028 (ID 4896413)

Reference number

ID 4896413

II.1.2) Main CPV code

• 34330000 - Spare parts for goods vehicles, vans and cars

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.

II.1.5) Estimated total value

Value excluding VAT: £12,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 34300000 - Parts and accessories for vehicles and their engines
• 34320000 - Mechanical spare parts except engines and engine parts
• 34913000 - Miscellaneous spare parts
• 34900000 - Miscellaneous transport equipment and spare parts

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

A renewal may be required on expiry of this arrangement.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Up to a further 24 months.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Contracting Authority reserves the right to award the Contract following submission of Initial. Tender. Responses and the right to down-select Economic Operators following each round of negotiations.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contract monitoring: the successful contractor’s performance on the contract will be........ regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting........ what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to..... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to..... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does..... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your..... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement... competitions for. a. period of up. to.. three years.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 27

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

3 August 2023

Local time

3:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

24 August 2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 November 2023

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The following information in this section supersedes the response to section II.1.6) “Information about lots”. The framework includes 27 Lots and full details of the Lots is contained in the “ID 4896413 - CPN - Specification of Requirements – DRAFT document”.

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.

Belfast

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 (as amended)...... and,... where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is...... communicated... to tenderers. That notification will provide full information on the award decision. This provides time for the..... unsuccessful. tenderers to... challenge the award decision before the contract is entered into.

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