Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Hertfordshire County Council

Pegs Lane

HERTFORD

SG13 8DE

Contact

Strategic Procurement Group

Email

helen.brucehoy [at] hertfordshire.gov.uk

Telephone

+44 01992588668

Country

United Kingdom

NUTS code

UKH23 - Hertfordshire

Internet address(es)

Main address

www.hertfordshire.gov.uk

Buyer's address

https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HCC 07/23 – Framework For The Supply Of Paint, Brushes, Crayons, Chalk, Pastels, Easels and Paint Accessories

Reference number

HCC2314569

II.1.2) Main CPV code

• 44812000 - Artists' paints

II.1.3) Type of contract

Supplies

II.1.4) Short description

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels and Paint Accessories (herein after referred to as "Goods") explained further in II.2.4 below, and is seeking suitably qualified Contractor(s) to supply the Goods and any related goods under any agreement resulting from this tendering exercise. Details of the Goods required under this Agreement are given in the separate excel spreadsheet HCC2314569. The proposed Framework will benefit both the Council and also Hampshire County Council based at The Castle, Winchester, SO23 8UJ. The estimated total value detailed at II.1.5 is therefore split as follows:Hampshire County Council £720,000Hertfordshire County Council £960,000

II.1.5) Estimated total value

Value excluding VAT: £1,680,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Artists Paints

Lot No

Lot 1

II.2.2) Additional CPV code(s)

• 44812000 - Artists' paints
• 37822300 - Chalks
• 37820000 - Art supplies
• 37822400 - Pastels
• 37822100 - Crayons

II.2.3) Place of performance

NUTS codes

• UKH23 - Hertfordshire

II.2.4) Description of the procurement

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots

II.2) Description

II.2.1) Title

Chalk, Pastels, and Crayons

Lot No

Lot 2

II.2.2) Additional CPV code(s)

• 37822300 - Chalks
• 37822400 - Pastels
• 37820000 - Art supplies
• 37822100 - Crayons

II.2.3) Place of performance

NUTS codes

• UKJ36 - Central Hampshire
• UKH23 - Hertfordshire

II.2.4) Description of the procurement

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots

II.2) Description

II.2.1) Title

Artists Brushes

Lot No

Lot 3

II.2.2) Additional CPV code(s)

• 37821000 - Artists' brushes
• 39224210 - Painters' brushes

II.2.3) Place of performance

NUTS codes

• UKJ36 - Central Hampshire
• UKH23 - Hertfordshire

II.2.4) Description of the procurement

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots

II.2) Description

II.2.1) Title

Paint Accessories

Lot No

Lot 4

II.2.2) Additional CPV code(s)

• 37820000 - Art supplies
• 37822400 - Pastels
• 44812000 - Artists' paints
• 37822300 - Chalks
• 39224210 - Painters' brushes
• 37821000 - Artists' brushes
• 37822100 - Crayons

II.2.3) Place of performance

NUTS codes

• UKJ36 - Central Hampshire
• UKH23 - Hertfordshire

II.2.4) Description of the procurement

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots

II.2) Description

II.2.1) Title

Dryers and Easels

Lot No

Lot 5

II.2.2) Additional CPV code(s)

• 37820000 - Art supplies

II.2.3) Place of performance

NUTS codes

• UKJ36 - Central Hampshire
• UKH23 - Hertfordshire

II.2.4) Description of the procurement

Hertfordshire County Council (the ‘Council’) is currently out to procurement and leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").This tender will be awarded on a Line-by-Line basis, meaning there is no requirement to bid on every item listed on HCC2314569 – Pricing Schedule. It is the intention of the Contracting Authority to award each line to a maximum of three (3) contractors per line who scores the highest across the award criteria and weighting described in this Instructions to Tenderers Documentation.The estimated total value of the Contract is stated in II.1.5 of this notice and is for the four (4) year term of the Framework. For the avoidance of doubt, the estimated annual value across all Lots will be approximately £420,000.00. The Framework will be awarded for a term of four (4)years, with no option to extend.Organisations should be aware that due to the nature of the procurement, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,680,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value stated at II.2.6 is the estimated value of the Framework across all five (5) Lots

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 August 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

17 August 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court,

Royal Courts of Justice, The Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice,

The Strand

London

WC2A 2LL

Telephone

+44 20794760000

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract/Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.

VI.4.4) Service from which information about the review procedure may be obtained

Chief Legal Officer, Hertfordshire County Council

County Hall, S

Hertford, Hertfordshire

SG13 8DE

Country

United Kingdom

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