Construction Contract Leads
North East
Category Services
Type
No. of Lots 5
Status Active
Published 20th Jul 2023
| Reference | ocds-h6vhtk-03e3af |
| Common Procurement Vocabulary | Repair and maintenance services of firefighting equipment |
| Procurement Method | Open procedure |
| Value | - |
North East
Category Services
Type
No. of Lots 5
Status Active
Published 20th Jul 2023
| Reference | ocds-h6vhtk-03e3af |
| Common Procurement Vocabulary | Repair and maintenance services of firefighting equipment |
| Procurement Method | Open procedure |
| Value | - |
Section I: Contracting authority
I.1) Name and addresses
Stockton-on-tees Borough Council
Municipal Buildings,Church Road
STOCKTON-ON-TEES
TS191SF
Contact
Karen Kreczak
karen.kreczak [at] stockton.gov.uk
Telephone
+44 1642528510
Country
United Kingdom
NUTS code
UKC11 - Hartlepool and Stockton-on-Tees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
I.1) Name and addresses
Darlington Borough Council
Darlington
jackie.elliott [at] darlington.gov.uk
Country
United Kingdom
NUTS code
UKC - North East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.darlington.gov.uk/
I.1) Name and addresses
Hartlepool Borough Council
Hartlepool
karen.cooper [at] hartlepool.gov.uk
Country
United Kingdom
NUTS code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.hartlepool.gov.uk/
I.1) Name and addresses
Redcar & Cleveland Borough Council
Redcar
denise.boyle [at] redcar-cleveland.gov.uk
Country
United Kingdom
NUTS code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.redcar-cleveland.gov.uk/
I.1) Name and addresses
Middlesbrough Council
Middlesbrough
neville_mackey [at] middlesbrough.gov.uk
Country
United Kingdom
NUTS code
UKC1 - Tees Valley and Durham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.middlesbrough.gov.uk/
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TVSBC - FA - Servicing, Maintenance and Supply of Fire Extinguishers and Related Equipment
II.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract covers the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers as well as for the replacement of fire blankets and hose reels and the supply of various spare parts n establishments throughout the Tees Valley being Borough Councils of Hartlepool, Middlesbrough, Redcar & Cleveland, Stockton and Darlington.
Opportunity is being conducted through the NEPO etendering Portal
II.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title
Lot 1 - Darlington Borough Council
Lot No
1
II.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
II.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
II.2.4) Description of the procurement
The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers
The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.
The Local Authorities within the Tees Valley are :
Lot 1 - Darlington Borough Council
Lot 2 - Hartlepool Borough Council
Lot 3 - Middlesbrough Borough Council
Lot 4 - Redcar & Cleveland Borough Council
Lot 5 - Stockton Borough Council
The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.
The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.
It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.
As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.
All items supplied to the Authority must comply with relevant legislations.
All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.
All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge
All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.
The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.
All goods must be clearly labelled in accordance with current Government legislation.
The Contractor must have appropriate third party accreditation.
The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.
The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.
Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.
Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.
• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council
Bidders can bid for more than one Lot.
These new contracts will commence on or before 1st December 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 24 months extension periods.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot 2 - Hartlepool Borough Council
Lot No
2
II.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
II.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
II.2.4) Description of the procurement
The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers
The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.
The Local Authorities within the Tees Valley are :
Lot 1 - Darlington Borough Council
Lot 2 - Hartlepool Borough Council
Lot 3 - Middlesbrough Borough Council
Lot 4 - Redcar & Cleveland Borough Council
Lot 5 - Stockton Borough Council
The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.
The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.
It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.
As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.
All items supplied to the Authority must comply with relevant legislations.
All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.
All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge
All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.
The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.
All goods must be clearly labelled in accordance with current Government legislation.
The Contractor must have appropriate third party accreditation.
The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.
The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.
Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.
Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.
• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council
Bidders can bid for more than one Lot.
These new contracts will commence on or before 1st December 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 24 months extension periods.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot 3 - Middlesbrough Council
Lot No
3
II.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
II.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
II.2.4) Description of the procurement
The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers
The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.
The Local Authorities within the Tees Valley are :
Lot 1 - Darlington Borough Council
Lot 2 - Hartlepool Borough Council
Lot 3 - Middlesbrough Borough Council
Lot 4 - Redcar & Cleveland Borough Council
Lot 5 - Stockton Borough Council
The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.
The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.
It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.
As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.
All items supplied to the Authority must comply with relevant legislations.
All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.
All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge
All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.
The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.
All goods must be clearly labelled in accordance with current Government legislation.
The Contractor must have appropriate third party accreditation.
The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.
The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.
Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.
Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.
• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council
Bidders can bid for more than one Lot.
These new contracts will commence on or before 1st December 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 24 months extension periods.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot 4 - Redcar and Cleveland Borough Council
Lot No
4
II.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
II.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
II.2.4) Description of the procurement
The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers
The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.
The Local Authorities within the Tees Valley are :
Lot 1 - Darlington Borough Council
Lot 2 - Hartlepool Borough Council
Lot 3 - Middlesbrough Borough Council
Lot 4 - Redcar & Cleveland Borough Council
Lot 5 - Stockton Borough Council
The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.
The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.
It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.
As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.
All items supplied to the Authority must comply with relevant legislations.
All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.
All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge
All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.
The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.
All goods must be clearly labelled in accordance with current Government legislation.
The Contractor must have appropriate third party accreditation.
The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.
The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.
Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.
Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.
• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council
Bidders can bid for more than one Lot.
These new contracts will commence on or before 1st December 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 24 months extension periods
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2) Description
II.2.1) Title
Lot 5 - Stockton-on-Tees Borough Council
Lot No
5
II.2.2) Additional CPV code(s)
- 50413200 - Repair and maintenance services of firefighting equipment
II.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
II.2.4) Description of the procurement
The requirement is for one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers
The contract will also cover the replacement of fire blankets and hose reels and the supply of various associated spare parts.
The Local Authorities within the Tees Valley are :
Lot 1 - Darlington Borough Council
Lot 2 - Hartlepool Borough Council
Lot 3 - Middlesbrough Borough Council
Lot 4 - Redcar & Cleveland Borough Council
Lot 5 - Stockton Borough Council
The Final Contract structure will allow for the successful supplier to go into contract with each Authority individually.
The current location of sites and equipment can be found in the establishment lists included within ITT Schedule 1 Specification Appendix 1 on the tender documents . The locations and numbers of this equipment may vary over time.
It is the responsibility of the contractor, on award of contract, to check and maintain the full audit of all the Authority's establishments and buildings and produce a update the register of all the fire extinguishers, fire blankets and hose reels contained within the building which has been provided in Specification - Appendix 1. The register must be maintained thereafter by the contractor and produced at each Contractor Review Meeting. This should include the when the inspection took place, the building including full address, number of extinguishers or other equipment present and the work carried out at inspection.
As a requirement of a call off under this contract, the Authority must receive servicing once per year for each item held.
All items supplied to the Authority must comply with relevant legislations.
All items supplied to the Authority must be labelled with such additional information as is necessary to ensure safe and proper handling and storage of the substances concerned.
All products must be fit for purpose and supported throughout the life of the product and defective items must be exchanged free of charge
All equipment and supplies must be safe for operational use and must not present any mechanical, chemical fire or other hazard to the user.
The Contractor shall at all times comply with the requirements of the Health and Safety at Work Act 1974 and any other Acts, Regulations, Orders or Rules of law pertaining to Health and Safety.
All goods must be clearly labelled in accordance with current Government legislation.
The Contractor must have appropriate third party accreditation.
The Contractor must be an accredited member of BAFE and employ 'competent' Service Engineers, having satisfied the requirement of BAFE SP101.
The Contractor must show due care and diligence throughout the entire Contract period alerting the Authority immediately to any product recalls.
Any requirement to condemn/dispose and replace equipment must be pre-approved by the individual Local Authority.
Inspections, servicing and maintenance to be carried out in accordance with The British Approvals for Fire Equipment (BAFE), Home Office, appropriate British Standards Institute standards and Fire Officers Committee recommended codes of practice.
The successful Contractor will ensure appropriate instruction labels exist and that all equipment has an attached record card, fully completed, giving details of date of service.
The successful Contractor will inspect, repair and renew as necessary all mechanisms, washers and contents, cleaning all vents, nozzles, lubricate cap threads and leave ready for use.
Servicing is required once yearly per each item.
All extinguishers and equipment shall have attached to them a record card, fully completed, giving details and date of service. Extinguishers not suitable for electrical fires must be clearly marked.
Small Parts include, but are not limited to:
Standard Safety Pin,
Discharge Hose 'O' Ring and Washers,
Healing Sealing 'O' Ring, Standard Head Cap Washer,
Anti-tamper Tag,
Glass Pressure Gauge Sticker
Prior approval must be sought from the relevant Local Authority if any large parts require exchanging or replacing. Large parts include, but are not limited to:
CO2 Cartridge, 58gr/78gr
Re-pressurise
Standard Head Cap
Standard Extinguisher Hose
CO2 Horn
CO2 Hose and Horn
Valve and Siphon Tube
Valve Spring
Hose Nozzle
Valve Spindle Assembly
Only BAFE approved equipment is to be supplied. Fire extinguishers must comply with BS EN3 fire blankets must comply with B.S. EN 1869 1997. Prices for new equipment must include wall fixings brackets, installation, and any other charges where appropriate.
We are procuring the services of one contractor for each of 5 Local Authorities in Tees Valley, to cover the servicing, refilling, refurbishment and replacement of a variety of fire extinguishers and other fire safety related equipment with five separate lots. The core specification for each lot will contain the same overall requirements, with some variation between Lots depending on the local context.
Services will be delivered in the five Tees Valley local authority areas. Each local authority area is being tendered as an individual Lot.
• Lot 1: Darlington Borough Council
• Lot 2: Hartlepool Borough Council
• Lot 3: Middlesbrough Council
• Lot 4: Redcar & Cleveland Borough Council
• Lot 5: Stockton-on-Tees Borough Council
Bidders can bid for more than one Lot.
These new contracts will commence on or before 1st December 2023
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2027
This contract is subject to renewal
Yes
Description of renewals
optional 2 x 24 months extension periods.
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
30 August 2023
Local time
11:00am
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
IV.2.7) Conditions for opening of tenders
Date
30 August 2023
Local time
12:00pm
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.4) Procedures for review
VI.4.1) Review body
Stockton on Tees Borough Council
Municipal Buildings
STOCKTON-ON-TEES
Country
United Kingdom