Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Swindon Borough Council

Swindon Borough Council, Civic Offices, Euclid Street

Swindon

SN1 2JH

Contact

Mr Adam Wdowik

Email

TenderingHousingProperty [at] swindon.gov.uk

Country

United Kingdom

NUTS code

UKK14 - Swindon

Internet address(es)

Main address

http://www.swindon.gov.uk/

Buyer's address

http://www.swindon.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.supplyingthesouthwest.org.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.supplyingthesouthwest.org.uk/

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply and installation of a Multi-Stream Baling line

Reference number

DN681986

II.1.2) Main CPV code

• 42914000 - Recycling equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced suppliers for the supply and installation of a new multi-stream baling line to support planned changes to the Council’s recycling collections model.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90510000 - Refuse disposal and treatment
• 42914000 - Recycling equipment

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

Swindon Borough Council manages waste collections on behalf of the residents of Swindon and plans to change its recycling collections model change from the current model - whereby the four main recycling streams are collected separately by multiple vehicles - to a full kerbside sorting system with all streams collected by one vehicle. The new model will include additional streams such as food waste and coffee pods, however it will mix cans and plastics which will require separation prior to processing.

The Council requires the supply and installation of a new multi-stream baling line to support this change, with the new baling line enabling the Council to bale paper/card, and separate cans (steel and aluminium) from plastics (all types) then bale each stream through a single line.

The new baling line will replace the existing metal baler, which the Supplier will be required to decommission prior to the new baling line being installed. Due to future changes expected at Waterside Park, the supplied equipment must be modular and able to be relocated in the future if needed.

The successful supplier will:

- design and supply the new baling line,

- decommission the existing baler, and carry out all remedial/ preparatory works required for installation of the new equipment at the Council's Waterside Park Operation Depot, located at Cheney Manor Industrial Estate, Swindon,

- deliver, install and commission the new equipment in line with the required performance envelopes, and provide user training,

- provide a five-year fully inclusive warranty, including planned and reactive maintenance,

- provide reactive/ responsive call-out and repair service with same-day and next-day provision.

Full details relating to the requirements are provided in the ITT documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers [at] proactis.com

ITT clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 9th August 2023, 12:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.

ITT responses are required to be submitted no later than 17th August 2023 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Please note that this project has been advertised on Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN681986.

No Tender submissions will be considered without completing the ITT documents in full including attachments and returning them in alignment with the instructions within the ITT documents.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 50

Quality criterion - Name: Social Value / Weighting: 10

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £1,600,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

68

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In the procurement documents.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

Accelerated procedure

Justification:

This is a replacement Invitation to Tender for the previously abandoned procurement exercise for this equipment (reference DN669563). Having conducted market engagement through the publication of a PIN in April 2023 (which included sharing an early draft of the proposed Specification and Procurement procedure) and having openly advertised the previous Invitation to Tender, any party interested in this procurement is expected to have already expressed interest and viewed the previous tender documents, the amendments to which are minor. A shorter the tender period will reduce the lead time until delivery and installation, minimising costs to the Council through interim arrangements.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-014551

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 August 2023

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

17 August 2023

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Swindon Borough Council

Swindon

Country

United Kingdom

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