Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

London Borough of Hillingdon

London

Hillingdon

London

Email

procurement [at] hillingdon.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.hillingdon.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.capitalesourcing.com

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.capitalesourcing.com

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Service, Maintenance & Repair of Ventilation, Air Handling & Air Conditioning Units In Housing & Corporate Properties

II.1.2) Main CPV code

• 45331200 - Ventilation and air-conditioning installation work

II.1.3) Type of contract

Works

II.1.4) Short description

The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Communal & Dwelling Ventilation, Air Handling and Air Conditioning Units ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and approx. 250 Corporate Sites.

The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.

Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC, ACS F Gas or equal & equivalent.

All rates provided must be inclusive of all management fees, preliminaries, overheads and profits.

The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.

II.1.5) Estimated total value

Value excluding VAT: £1,050,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42500000 - Cooling and ventilation equipment
• 45331210 - Ventilation installation work
• 71315410 - Inspection of ventilation system

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of Communal & Dwelling Ventilation, Air Handling and Air Conditioning Units ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and approx. 250 Corporate Sites.

The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated.

Contractor will need to provide evidence of competence via membership of relevant industry recognised accreditation scheme such as HVAC, HEVAC, ACS F Gas or equal & equivalent.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

The proposed contract will be for a period of three (4) years with an option to extend for a further Two (2) year subject to the requirements of the service and the satisfactory performance of the contractor.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 September 2023

Local time

1:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

15 September 2023

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, Strand

London

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

London Borough of Hillingdon

Civic Centre

Uxbridge

UB8 1UW

Country

United Kingdom

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