Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

LINKAGE COMMUNITY TRUST

Toynton Hall, Main Road, Toynton All Saints

SPILSBY

PE23 5AE

Contact

Valerie Waby

Email

info [at] linkage.org.uk

Telephone

+44 1790755005

Country

United Kingdom

NUTS code

UKF30 - Lincolnshire

Charity Commission (England and Wales)

504913

Internet address(es)

Main address

https://www.linkage.org.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.dropbox.com/scl/fo/t45i17enrowxafsfhdjp8/h?dl=0&rlkey=tojt319k4j95ga6bcc53ol3zx

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the following address:

info [at] linkage.org.uk

brownhilltop [at] btopenworld.com

Duncan [at] rmauk.co.uk

Email

info [at] linkage.org.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.linkage.org.uk/

I.4) Type of the contracting authority

Other type

Charity

I.5) Main activity

Other activity

Education and care

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Weelsby Hall heritage project Design Team

II.1.2) Main CPV code

• 71200000 - Architectural and related services

II.1.3) Type of contract

Services

II.1.4) Short description

The lead consultant is to engage, manage and coordinate a team of architectural, engineering and other consultant designers to develop a scheme of repair, refurbishment and renovation works for Linkage's Weelsby Hall site in Grimsby, North East Lincolnshire.

II.1.5) Estimated total value

Value excluding VAT: £200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKE13 - North and North East Lincolnshire

II.2.4) Description of the procurement

Linkage has been successful in its application to the National Lottery Heritage Fund for a round 1 grant to rescue three of the neglected historic buildings on site and renovate them for future viable use. The project name is 'An inclusive and sustainable future for Weelsby Hall'. A grant has also been secured from the Pilgrim Trust.

Linkage is seeking to appoint a design team incorporating the following disciplines:

• Lead Architect

• Structural & Civil Engineer

• Mechanical & Electrical Services Engineer

• CDM Principal Designer

Linkage's vision is to safeguard Weelsby Hall's heritage by renovating and refurbishing the historic buildings for productive use, creating jobs and generating an income to fund their on-going maintenance.

The proposed scheme includes, in summary:

• Refurbishment and reconfiguration of the Hall for use as a Centre of Excellence for Care Training, including a sensory integration suite, and accessible offices to the first floor

• Renovation of the Courtyard Outbuildings to create residential care accommodation for people with more complex needs (higher levels of acuity)

• Repair and refurbishment of the small Oasis building for use as a base for Linkage's Maintenance team

The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The current programme identifies the following indicative timescales for the Design Team's input:

Development Phase: October 2023 - May 2024

Delivery Phase: January 2025 - December 2026

The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. The two periods of engagement are not continuous.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

10 October 2023

End date

31 May 2024

This contract is subject to renewal

Yes

Description of renewals

The initial contract will be let for the duration of the project's Development Phase (RIBA stages 0-3), expected to last 12 months, with the option to extend for a further period to cover the Delivery Phase (RIBA Stages 4-7). The option to extend for the second period (Delivery Phase) is subject to external funding being approved, in addition to satisfactory performance of the contract during the Development Phase. If the project is successful in gaining round 2 approval from the Heritage Fund, Linkage plans to continue with the same consultant team unless there is a reason why this is no longer appropriate.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Requirements as specified within the tender documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

18 September 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

18 September 2023

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Tenders must be submitted electronically via email to the following addresses:

info [at] linkage.org.uk

brownhilltop [at] btopenworld.com

Duncan [at] rmauk.co.uk

Bidders must use the following text for the subject of their submission email:

Weelsby Hall heritage project Design Team submission

File sharing websites such as WeTransfer or Dropbox may be used to support the submission of large files.

Please email any clarifications by 12:00 noon on 11 September 2023. Responses to clarifications will be shared with all bidders.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice

London

WC2A 2LL

Country

United Kingdom

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