Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Ministry of Defence

Gloucester

GL3 1HW

Contact

Elisabeth Harding

Email

Elizabeth.Harding784 [at] mod.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority

I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

705616451 - Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel

II.1.2) Main CPV code

• 44921300 - Limestone

II.1.3) Type of contract

Supplies

II.1.4) Short description

The authority has a requirement, under a call-off contract, for the provision of Service Pattern Memorials made from Portland stone (in best quality Basebed Portland stone), Karin Granite and Nebresina Limestone for deceased armed forces personnel. There may be circumstances where other materials and/or memorial dimensions maybe required. The requirement also includes the arrangement of dispatch and fixing of all memorials (both within and outside UK).

II.1.5) Estimated total value

Value excluding VAT: £600,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44912100 - Granite

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

The approximate annual requirement is for 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £600,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regimental badges and religious emblems) can be found in the Statement of Requirement which is contained in the DEFFORM 47 - Invitation to Tender (ITT) document which is available in the Attachments Area on the Defence Sourcing Portal (see www.contracts.mod.uk) using project code 705616451. The contract duration is 24 months with the option for the authority, at its discretion, to extend the duration of the contract in monthly or annual increments up to a total of 48 months. It is a mandatory requirement that contractors are members of the National Association of Memorial Masons (NAMM) or an equivalent association and are registered on a nationally recognised fixing register such as the register of qualified memorial fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM). No business what so ever is guaranteed under any resulting framework agreement or contract, indeed there is no guarantee that any framework or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take apart in this process only on the basis that they fully understand and accept this position. Suppliers interested in this requirement should register on the Defence Sourcing Portal (DSP) at https://contracts.mod.uk/web/login.html, where they will be able to access the tender documents using Project code 705616451, complete all questions and submit their tender documents via the DSP in accordance with the instructions in the DEFFORM 47 – ITT document by 10.00 a.m. on 10 Oct 2023. Any tender Clarification Questions should also be submitted through the DSP using the messaging facility.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

There is an enduring requirement

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract is for a duration of 24 months with the options (at the Authority's discretion) to extend the contract by up to an additional 24 months to 48 months (2+1+1).

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All documents associated with this procurement can be accessed FOC from the Defence Sourcing Portal (DSP) https://contracts.mod.uk/web/login.html using project number 705616451.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Suppliers must be a member of the National Association of Memorial Masons (NAMM) or an equivalent trade association and must be registered on a nationally recognised fixing register such as the Register of Qualified Memorial Fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM).

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the ITT documents

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 October 2023

Local time

10:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 October 2023

Local time

10:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 24 or 48 months

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Elisabeth Harding

Innsworth House | Imjin Barracks | Gloucester | GL3 1HW

Gloucester

GL3 1HW

Email

Elizabeth.Harding784 [at] mod.gov.uk

Telephone

+44 3001584582

Country

United Kingdom

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