Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

Contact

Connor Thomas

Email

Thomac21 [at] caerphilly.gov.uk

Telephone

+44 1443863161

Country

United Kingdom

NUTS code

UKL16 - Gwent Valleys

Internet address(es)

Main address

https://www.caerphilly.gov.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://supplierlive.proactisp2p.com/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Minor Works of Adaptation in Public and Private Sector Housing and Major Works of Adaptation in Public Sector Housing

Reference number

CCBC/PS2468/23/CT

II.1.2) Main CPV code

• 45262700 - Building alteration work

II.1.3) Type of contract

Works

II.1.4) Short description

Internal and external minor and major works of adaptation for residential buildings.

II.1.5) Estimated total value

Value excluding VAT: £6,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

LOT 4

Lot No

4

II.2.2) Additional CPV code(s)

• 45262800 - Building extension work
• 44112000 - Miscellaneous building structures
• 44115000 - Building fittings
• 44115800 - Building internal fittings
• 44220000 - Builders' joinery
• 44230000 - Builders' carpentry
• 45210000 - Building construction work
• 45211340 - Multi-dwelling buildings construction work
• 45211350 - Multi-functional buildings construction work
• 45262690 - Refurbishment of run-down buildings
• 45262700 - Building alteration work
• 45300000 - Building installation work
• 45400000 - Building completion work
• 45450000 - Other building completion work
• 50700000 - Repair and maintenance services of building installations
• 71315000 - Building services
• 45340000 - Fencing, railing and safety equipment installation work
• 45341000 - Erection of railings
• 34953000 - Access ramps
• 44233000 - Staircases
• 44411400 - Shower basins
• 39144000 - Bathroom furniture
• 45211310 - Bathrooms construction work
• 45330000 - Plumbing and sanitary works
• 45332200 - Water plumbing work
• 45262500 - Masonry and bricklaying work
• 45262522 - Masonry work

II.2.3) Place of performance

NUTS codes

• UKL16 - Gwent Valleys

Main site or place of performance

Caerphilly County Borough

II.2.4) Description of the procurement

Caerphilly County Borough Council are seeking suitably qualified contractors to perform works for extensions and structural works including all associated works.

This lot will also be utilised to tender for works in any other Lot from 1-3 should there be issues with contractor availability and will be used at the Council’s discretion.

Should work previously offered in Lots 1-3 be offered in Lot 4, contractors who have already had the opportunity to undertake the Work within their respective Lot will be excluded in this process.

All work offered within this Lot will be via mini competition using Proactis Quick Quotes

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The duration of the Framework Agreement will be for a period of two (2) years with the option to extend by twenty-four (24) months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Minor Works

Lot No

1

II.2.2) Additional CPV code(s)

• 44115000 - Building fittings
• 44115800 - Building internal fittings
• 45211000 - Construction work for multi-dwelling buildings and individual houses
• 45300000 - Building installation work
• 45400000 - Building completion work
• 45450000 - Other building completion work
• 71326000 - Ancillary building services
• 45213316 - Installation works of walkways
• 45340000 - Fencing, railing and safety equipment installation work

II.2.3) Place of performance

NUTS codes

• UKL16 - Gwent Valleys

Main site or place of performance

Caerphilly County Borough

II.2.4) Description of the procurement

Caerphilly County Borough Council are seeking suitably qualified contractors to perform minor works which may include but are not limited to grab rails, key safes, handrails, small ramps, steps etc. Some works are required to be completed same day/next day to facilitate hospital discharge.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to extend for a further period of up to 24 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Major Works of Adaptation – Internal

Lot No

2

II.2.2) Additional CPV code(s)

• 44115000 - Building fittings
• 44115800 - Building internal fittings
• 45262700 - Building alteration work
• 45300000 - Building installation work
• 45400000 - Building completion work
• 45442110 - Painting work of buildings
• 45450000 - Other building completion work
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKL16 - Gwent Valleys

Main site or place of performance

Caerphilly County Borough

II.2.4) Description of the procurement

Major works of internal adaptation performed in public domestic properties.

Works estimated to be between GBP1,001 and over in value up to a maximum of GBP17,999 for Showers and Associated Works internal.

Works include but are not limited to wet rooms/shower installations and associated non-structural Works. Works may also include kitchen adaptations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to extend for a further period of up to 24 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Major Works of Adaptation – External

Lot No

3

II.2.2) Additional CPV code(s)

• 44115000 - Building fittings
• 45210000 - Building construction work
• 45211000 - Construction work for multi-dwelling buildings and individual houses
• 45262700 - Building alteration work
• 45300000 - Building installation work
• 45450000 - Other building completion work

II.2.3) Place of performance

NUTS codes

• UKL16 - Gwent Valleys

Main site or place of performance

Caerphilly County Borough

II.2.4) Description of the procurement

Major external works of Adaptation.

Works estimated to be between GBP1,001 and GBP17,999 in value for external works and any associated internal works.

Works may include but are not limited to ramps, steps, walls, and installation of doors. Associated works may also incorporate wet rooms, kitchen adaptations, increased accessibility in and around the dwelling, structural works, and extensions

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to extend for a further period of up to 24 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Selection criteria as stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Contract performance conditions set out within the ITT.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 999

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 October 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

9 October 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: As and when contract is due for renewal it will be extended or renewed in line with current regulations.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER. THE SPD QUESTIONNAIRE MUST BE SUBMITTED VIA SELL2WALES HOWEVER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:

1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;

2. Follow the relevant steps,

3. Make a note of the Organisation ID and User Name, then click ‘Register’;

4. You will then receive an email from the system asking you follow a link to activate your account;

5. Enter the information requested, clicking on the blue arrow to move on to the next stage;

6. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;

7. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;

8.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms. Once you have agreed click on the blue arrow to move on to the next stage;

9. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;

10. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.

Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;

11. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;

12. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal.

If you require assistance please contact the team on 01443 863234

Suppliers are advised to allow adequate time for the submission of their Bid

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=133803.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

Social Value is included in this tender and full details are provided in the Invitation to Tender document.

(WA Ref:133803)

Download the ESPD document here: [[https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=133803]]

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

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