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Category Goods

Type

No. of Lots 11

Status Active

Published 5th Sep 2023

Tender Details
Reference	ocds-h6vhtk-038ae6
Common Procurement Vocabulary	Construction machinery and equipment
Procurement Method	Open procedure
Value	£32,000,000

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No location provided

Category Goods

Type

No. of Lots 11

Status Active

Published 5th Sep 2023

Tender Details
Reference	ocds-h6vhtk-038ae6
Common Procurement Vocabulary	Construction machinery and equipment
Procurement Method	Open procedure
Value	£32,000,000

Section I: Contracting authority

I.1) Name and addresses

Scotland Excel

Renfrewshire House, Cotton Street

Paisley

PA1 1AR

Email

roads [at] scotland-excel.org.uk

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

http://www.scotland-excel.org.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds And Plant Equipment

Reference number

1522

II.1.2) Main CPV code

43300000 - Construction machinery and equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

This framework agreement is for the Supply and Delivery of Grounds and Plant Equipment. The framework agreement is to provide Scottish local authorities and various other contracting authorities with a mechanism to procure various grounds and plant equipment including, but not limited to, handheld equipment, pedestrian push and self-propelled equipment, mowers, specialist equipment, winter maintenance equipment, sweepers and Vacuums, ride on and utility vehicles including quad bikes, tractors, tractor mounted and towed equipment and vehicle mounted equipment, excavators, pedestrian operated plant, ride on rollers, static plant, forklift/tele-handlers, trailers, loaders, dumpers, dozers, pavers, planers, mechanical chip spreaders, bond coat sprayers, mobile pot hole fillers and pressure washers to undertake vital works and council services. Scotland Excel members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.

NOTE: This opportunity is for PURCHASE of equipment and does not include hire options.

II.1.5) Estimated total value

Value excluding VAT: £32,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Handheld Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
16160000 - Miscellaneous gardening equipment
43325100 - Grounds-maintenance equipment

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of Handheld Equipment, such as Chainsaws, Trimmers, Strimmers, Blowers and Augers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Scotland Excel Members may, if made available, request lease quotations, plant buy back options, disposal of aged plant options and second hand plant purchase options for grounds and plant equipment across all lots, however, this would be subject to a seperate agreement between the parties.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £1,280,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2) Description

II.2.1) Title

Push and Self-Propelled Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
16150000 - Lawn or sports-ground rollers
16160000 - Miscellaneous gardening equipment
16310000 - Mowers
16311000 - Lawnmowers
16140000 - Manure spreaders
16130000 - Seeders, planters or transplanters
16710000 - Pedestrian-controlled agricultural tractors

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of push and self propelled equipment such as mowers, line marking machines, edgers, stump grinders, cultivators and clarifiers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £4,480,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2) Description

II.2.1) Title

Seasonal and Specialist Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
34390000 - Tractor accessories
34144440 - Gritter vehicles

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of Seasonal & specialist Equipment, such as Gum removal machines, pedestrian sweepers and vacuums and winter road maintenance equipment for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £1,280,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Grounds Vehicles, Tractors and Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
16700000 - Tractors
34144000 - Special-purpose motor vehicles
34144700 - Utility vehicles
34223300 - Trailers
34223310 - General-purpose trailers
34390000 - Tractor accessories

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of Grounds Vehicles and Equipment, such as golf course maintenance vehicles and equipment, Ride on, utility and towed equipment in addition to tractors, tractor and other vehicle mounted equipment for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £8,960,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Plant Excavation Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
43260000 - Mechanical shovels, excavators and shovel loaders, and mining machinery
43262000 - Excavating machinery
43262100 - Mechanical excavators
34142300 - Dumper trucks
43211000 - Bulldozers

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of plant excavation equipment such as excavators, dumpers and dozers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £4,800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Pedestrian Operated Plant Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
43312400 - Road rollers
43312500 - Mechanical rollers
43315000 - Compacting machinery
43300000 - Construction machinery and equipment

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of pedestrian operated plant such as rollers, compactors, and vibro rammers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £640,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Plant Vehicles and Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
43312400 - Road rollers
43316000 - Cable-laying machinery
34223200 - Bowsers

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of plant vehicles and equipment such as ride on rollers, towed bowsers and cable drum trailers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £1,600,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Static Plant

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
43413100 - Cement mixers
42123400 - Air compressors
42122130 - Water pumps
31120000 - Generators

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of static plant such as mixers, compressors, generators and pumps for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £960,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Plant Lifting Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
42415110 - Forklift trucks
42415100 - Lifting trucks
34390000 - Tractor accessories
42415200 - Works trucks
42415210 - Works trucks fitted with handling equipment

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of plant lifting equipment such as forklifts, telehandlers, trailers and loaders for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £3,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Plant Road Surfacing Equipment

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
43312100 - Planers
43312200 - Chippers
43312000 - Road-surfacing machinery

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of plant road surfacing equipment such as mechanical chip spreaders, pavers, planers, bond coat sprayers and mobile pothole fillers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £4,160,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

II.2) Description

II.2.1) Title

Pressure Washers

Lot No

II.2.2) Additional CPV code(s)

16000000 - Agricultural machinery
43325100 - Grounds-maintenance equipment
42924200 - Steam or sand blasting machines
42924300 - Spraying equipment
42924730 - Pressurised water cleaning apparatus

II.2.3) Place of performance

NUTS codes

UKM - Scotland

Main site or place of performance

Various locations throughout the geographical boundaries of the participating Councils, Cross-Sector Organisations and Associate Members within Scotland.

II.2.4) Description of the procurement

Supply and delivery of pressure washers for use by Scottish local authorities and other contracting authorities permitted to call-off contracts under this proposed framework agreement.

Tenderers should note: This tender opportunity is for PURCHASE of equipment and does not include hire options.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: £640,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

This contract is subject to renewal

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

1. SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements

2. SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements

In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.

INSURANCE REQUIREMENTS:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

ALL LOTS

EMPLOYERS (COMPULSORY) LIABILITY INSURANCE - no less than GBP 10 million in respect of each and every claim.

PUBLIC/PRODUCTS LIABILITY INSURANCE - Minimum of GBP 10 million, any one claim, and in the aggregate for products.

MOTOR VEHICLE INSURANCE - statutory Third Party motor vehicle insurance to a minimum indemnity limit of GBP 5 million in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury.

For bidders who will sub contract parts of the business, it is a requirement that the bidder requires to provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors’ vehicles are appropriately insured and maintained.

Minimum level(s) of standards possibly required

OTHER ECONOMIC AND FINANCIAL REQUIREMENTS:

A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.

III.1.3) Technical and professional ability

List and brief description of selection criteria

1. SPD (Scotland) Question 4C.10 - Subcontracting

2. SPD (Scotland) Question 4D.1 - Quality Assurance Schemes

3. SPD (Scotland) Question 4D.1 - Health and Safety Procedures

4. SPD (Scotland) Question 4D.2 - Environmental Management Standards

In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required

SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING:

Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement.

If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria).

SPD (SCOTLAND) QUESTION 4D.1 - QUALITY ASSURANCE SCHEMES:

The tenderer must have the following:

The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

SPD (SCOTLAND) QUESTION 4D.1 - HEALTH AND SAFETY PROCEDURES:

The tenderer must have the following:

The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

SPD (SCOTLAND) QUESTION 4D.2 - ENVIRONMENTAL MANAGEMENT STANDARDS:

The tenderer must have the following:

The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control)

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

For full details of the conditions relevant to the proposed framework agreement, and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section "I.3) Communication" of this Contract Notice).

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 25

IV.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction

Electronic auctions may be used where competition is re-opened for the purposes of awarding a Competitive Order. If required, the Council will issue information on how electronic auctions will operate at the appropriate time.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-034442

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

4 October 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

4 October 2023

Local time

12:00pm

Place

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR on https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force.

Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies):

- 32 local authorities in Scotland

- Scotland Excel associate members: http://www.scotland-excel.org.uk/home/aboutus/ourmembers/Ourmembers.aspx

- Tayside Contracts

- NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978

- Scottish Prison Services (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service

- Scottish Government

- Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies.

- Any integration authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.

The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to this framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call off of a contract under this proposed Framework Agreement.

IMPORTANT NOTE FOR TENDERERS: For some lots, particular requirements apply, including but not limited to, the requirement to evidence conformance with the Tender Specification in all lots . Bids MAY be excluded from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions. Further detailed information and instructions are contained within the tender documents located within the Information and Instructions to Tenderers inc Evaluation Methodology document.

REBATE REQUIREMENTS

Bidders should note that retrospective rebates apply to this Framework. Further details are contained in the tender documents located within the Special Conditions and the Information and Instructions to Tenderers inc Evaluation Methodology document.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23789. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that Scotland Excel intends to include community benefit requirements. As part of your response within the Technical criteria, Bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.

(SC Ref:728951)

VI.4) Procedures for review

VI.4.1) Review body

Court of Session

Parliament Square

Edinburgh

EH1 1RQ

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session