Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Belfast City Council

Adelaide Exchange, 9 -21 Adelaide Street

Belfast

BT2 8DJ

Email

BoydC [at] BelfastCity.gov.uk

Country

United Kingdom

NUTS code

UKN06 - Belfast

Internet address(es)

Main address

www.belfastcity.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

T2458 Collection and Treatment of Mattresses

Reference number

T2458

II.1.2) Main CPV code

• 90511200 - Household-refuse collection services

II.1.3) Type of contract

Services

II.1.4) Short description

The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the collection and treatment of mattresses from household recycling centres (HRC's) for the purpose of separation and distribution to treatment facilities and reprocessing centres for recycling and where appropriate energy recovery with landfill as a last resort. A single bidder may appointed.

II.1.5) Estimated total value

Value excluding VAT: £400,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90514000 - Refuse recycling services

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

II.2.4) Description of the procurement

This Contract is for the collection, treatment of mattresses from household recycling centres and waste transfer stations.

There are approximately 7,500 mattresses per annum deposited at the Household Recycling Centres each year. When mattresses are brought to Household Recycling Centres (HRC’s) they are screened by site staff. Those suitable for processing are stored in closed containers to protect the mattresses from deterioration. Mattresses received vary in size and condition.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Council reserves the right to extend/renew the contract up to a further year.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Additional information can be found at section VI.3

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 October 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

23 October 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The Council reserves the right to add the following additional requirements to the Service under this Contract

during the Contract Period: -

• The collection, transportation and treatment of other waste items or waste containers to support in-house

operations.

• Other similar mixed waste in the event of non or poor performance by another service provider.

• Additional Premises not listed in the Contract. This may be in response to new Premises being identified

and/or changes in how the Council’s in house operations are resourced and delivered.

• Temporary support for the Council’s in house operations to cover any shortfall in available resources.

• Introduce required changes associated with the Service to the Specification to accommodate changes to the

Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;

• Major incident/ environmental incident that requires resource support i.e. waste clean up/spill, additional

waste vehicles or additional qualified resources.

Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council

reserves the right to explore/ use other procurement options in all circumstances where VFM is not

demonstrated.

The Council reserves the right to add or remove Premises from the Contract in line with the Council’s

requirements. Where the Council identifies an additional Premises to be added the Contractor will expected to

price based similar Premises/ tasks priced in the Pricing Schedule.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Belfast

Country

United Kingdom

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