Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Department for Communities, Historic Environment Division

Lanyon Place

BELFAST

BT1 3LP

Contact

Procurement Operations Branch

Email

construct.info [at] finance-ni.gov.uk

Telephone

+44 2890816555

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etendersni.gov.uk/epps

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Environment

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DFC 5011589 Historic Environment Division Specialist Conservation Advisory Services Framework Agreement 2023

II.1.2) Main CPV code

• 71541000 - Construction project management services

II.1.3) Type of contract

Services

II.1.4) Short description

This Framework Agreement is for the provision of specialist conservation engineering, landscape management and masonry monument advice within the remit of the Department for Communities’ Historic Environment Division. This framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives For a complete description of this procurement please refer to the Invitation to Tender (ITT) documents.

II.1.5) Estimated total value

Value excluding VAT: £800,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71420000 - Landscape architectural services
• 71311000 - Civil engineering consultancy services
• 71221000 - Architectural services for buildings

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

This Framework Agreement is for the provision of specialist conservation engineering, landscape management and masonry monument advice within the remit of the Department for Communities’ Historic Environment Division. This framework Agreement will be used to progress the Government’s wider social, economic and environmental objectives For a complete description of this procurement please refer to the Invitation to Tender (ITT) documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

This Framework Agreement will be awarded for a period of 2 years with the option to extend for a period of two further individual one year periods. The Framework Agreement may be terminated at any time as deemed necessary by the Contracting Authority.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to minimum standard requirements in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Minimum level(s) of standards possibly required

Refer to minimum standard requirements in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Economic Operators’ performance on this Contract will be regularly monitored. As part of its. contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance contained in. Annex K of the Construction Toolkit:. Construction Toolkit (pdf version 30 Sept 22 (1).PDF).PDF (finance-ni.gov.uk). If an Economic Operator. has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority, at its. discretion, can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by. the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively.. A list of bodies subject. to Northern Ireland Public Procurement Policy can be viewed at:. https://www.finance-ni.gov.uk/

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 October 2023

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 26 October 2024

IV.2.7) Conditions for opening of tenders

Date

26 October 2023

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

CPD, in its capacity as a Central Purchasing Body, is managing this procurement procedure on behalf of the Contracting Authority which. is The Department for Communities Historic Environment Division. The Contracting Authority expressly reserves the right:. i. not to. award any framework agreement as a result of the procurement process commenced by publication of this notice or to cancel the. procurement at any stage; and. ii. to make whatever changes it may see fit to the content and structure of the tendering competition.. and in no circumstances will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work. or effort undertaken prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this. procurement process.. No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no. guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a. contract or framework agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that. they fully understand and accept this position.. VI.4)

VI.4) Procedures for review

VI.4.1) Review body

Department of Finance, Construction Procurement Delivery

Clare House

Belfast

BT3 9ED

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

This procurement is governed by the Public Contracts Regulations 2015 and. provides for Economic Operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of. the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point. information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision.. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award. decision before the contract is entered into.

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