Construction Contract Leads

Section I: Contracting authority/entity

I.1) Name and addresses

Leeds City Council - PACS

Civic Hall

Leeds

LS11UR

Contact

Calum McIntyre

Email

Calum.McIntyre [at] leeds.gov.uk

Telephone

+44 1133788313

Country

United Kingdom

NUTS code

UKE42 - Leeds

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

https://www.leeds.gov.uk/

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

LBS - Responsive, Van Stocks, Voids Materials and Counter Collection

Reference number

55986

II.1.2) Main CPV code

• 44111000 - Building materials

II.1.3) Type of contract

Supplies

II.2) Description

II.2.1) Title

Responsive, Van Stocks, Void Materials and over the Counter Collection

II.2.3) Place of performance

NUTS codes

• UKE - Yorkshire and the Humber

Main site or place of performance

Leeds Citywide - LS

II.2.4) Description of the procurement at the time of conclusion of the contract:

This procurement was carried out via a Find a Tender compliant Framework from Procure Plus for the supplies of a van stocks and materials for responsive and voids works in council houses. The estimated spend over the 4 year agreement is £6.6 million.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

48

Section IV. Procedure

IV.2) Administrative information

IV.2.1) Contract award notice concerning this contract

Notice number: 2016/S 203-367443

Section V. Award of contract/concession

Contract No

367443-2016

Title

Framework Agreement for Merchants and Distribution

V.2) Award of contract/concession

V.2.1) Date of conclusion of the contract/concession award decision:

20 October 2016

V.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

Jewson Ltd

Coventry

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

01647362

The contractor/concessionaire is an SME

No

V.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £45,000,000

Section VI. Complementary information

VI.3) Additional information

This initial procurement was carried out via a OJEU / FTS complaint framework from Procure Plus and awarded to Stark Building Materials UK Limited (trading as Jewson Partnership Solutions) for an initial value of £6.6 million. A further material requirement was needed for LBS for planned kitchens and planned bathing adaptation. A market sounding was carried out via the DPS available from Procure Plus. Following the market testing there were no suppliers that could fulfil the needs of the council. JPS has offered to provide this service for storage and distribution of kitchens, proving to offer the best overall value of these materials in addition to meeting the wider service requirements on lead times and delivery of KPI's. Therefore the decision has been taken to vary the initial contract with an extra £3,272,000 to allow JPS to supply planned kitchen and planned kitchen and planned bathroom adaptations. This is being done under Regulation 72 (1) (b) of Public Contract Regulations 2015 as set out in the terms below:

For additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor.

Cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement and

would cause significant inconvenience or substantial duplication of costs for the contracting authority .

Provided that any increase in price does not exceed 50% of the value of the original contract.

VI.4) Procedures for review

VI.4.1) Review body

High Court of Appeal

London

Country

United Kingdom

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

• 44111000 - Building materials

VII.1.3) Place of performance

NUTS code

• UK - United Kingdom

VII.1.4) Description of the procurement:

Supplies of materials

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

96

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£6,600,000

VII.1.7) Name and address of the contractor/concessionaire

STARK BUILDING MATERIALS UK LIMITED

Coventry

Country

United Kingdom

NUTS code

• UK - United Kingdom

Companies House

01647362

The contractor/concessionaire is an SME

No

VII.2) Information about modifications

VII.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

The contract has been modified to include an extra £3,272,000 to allow JPS to supply planned kitchen and planned bathroom adaptation supplies on top of the original contract.

VII.2.2) Reasons for modification

Need for additional works, services or supplies by the original contractor/concessionaire.

Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:

This would cause significant duplication of costs for LCC and market sounding under the Procure Plus DPS did not provide any interest from other suppliers other than JPS.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £3,272,000

Total contract value after the modifications

Value excluding VAT: £9,872,000

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