Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

UK Research and Innovation

Polaris House, North Star Avenue

Swindon

SN2 2FL

Email

STFCprocurement [at] ukri.org

Telephone

+44 1793442000

Country

United Kingdom

NUTS code

UKK14 - Swindon

Internet address(es)

Main address

www.ukri.org

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other activity

research and innovation

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

UKRI-3288 STFC Forklift Truck - maintenance, reactive, remedial and project works

Reference number

UKRI-3288

II.1.2) Main CPV code

• 50110000 - Repair and maintenance services of motor vehicles and associated equipment

II.1.3) Type of contract

Services

II.1.4) Short description

The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fork Lift Trucks across STFC Estates (see ‘Annex B Asset List’ for the assets that shall be maintained in this contract).

The services were currently sourced via a two-year contract, which has now ended . We are now seeking to contract the services on a longer term basis. This is to build a partnership with a Service Provider, put in place key performance indicators and provide value for money.

II.1.5) Estimated total value

Value excluding VAT: £286,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKD61 - Warrington

Main site or place of performance

Warrington

II.2.4) Description of the procurement

The aim of this procurement is to contract with a Service Provider to complete all Planned, Preventative Maintenance (PPM), reactive and remedial works pertaining to Fork Lift Trucks across STFC Estates (see ‘Annex B Asset List’ for the assets that shall be maintained in this contract).

The services were currently sourced via a two-year contract, which has now ended . We are now seeking to contract the services on a longer term basis. This is to build a partnership with a Service Provider, put in place key performance indicators and provide value for money.

This contract is for 2 years, with two optional extensions of one year starting from approximately 11 January 2024, and the agreement shall be in place until 10 January 2026 with optional extensions, at UKRI’s discretion, to 11 January 2027 and 11 January 2028. A 1-month mobilisation period will take place for the Service Provider, which will commence approx. 11 December 2023.

We are looking to contract with a specialist Fork Lift Truck maintenance Service Provider who has technical capability to deliver all aspects of the services. Preferably, they should have the direct in-house labour to be able to maintain a variety of brands of Fork Lift Trucks (Manufacturers are listed in the ‘Annex B- Asset List’).

The estimated value of the opportunity is:

Up to £71,500 GBP ex VAT per year which leads an estimation of up to £143,000.00 GBP ex VAT for the minimum two year contract.

For the full potential duration of 4 years this is estimated up to £286,000.00 GBP ex VAT.

It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £6,500.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed.

Please refer to the full documentation set within the Delta Portal

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £286,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Option of a 3rd and 4th year to be permissable at UKRI discretion

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Option of a 3rd and 4th year to be permissable at UKRI discretion

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here: https://ukri.delta-esourcing.com/respond/65PS58Q8V8

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 November 2023

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 November 2023

Local time

2:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8" target="_blank">https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Repair-and-maintenance-services-of-motor-vehicles-and-associated-equipment./65PS58Q8V8

To respond to this opportunity, please click here:

https://ukri.delta-esourcing.com/respond/65PS58Q8V8" target="_blank">https://ukri.delta-esourcing.com/respond/65PS58Q8V8

GO Reference: GO-2023104-PRO-24111655

VI.4) Procedures for review

VI.4.1) Review body

UK Research & Innovation

Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell

Oxford

OX11 0QX

Telephone

+44 1235446553

Country

United Kingdom

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