Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

Contact

procurement [at] eastlothian.gov.uk

Email

procurement [at] eastlothian.gov.uk

Telephone

+44 1620827827

Country

United Kingdom

NUTS code

UKM73 - East Lothian and Midlothian

Internet address(es)

Main address

http://www.eastlothian.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for hire of plant and tools

Reference number

ELC-23-0043

II.1.2) Main CPV code

• 34921000 - Road-maintenance equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

Hire of Plant and Tools

II.1.5) Estimated total value

Value excluding VAT: £1,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Hire of Operated Plant & Tools

Lot No

1

II.2.2) Additional CPV code(s)

• 45500000 - Hire of construction and civil engineering machinery and equipment with operator

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

East Lothian

II.2.4) Description of the procurement

Hire of operated Plant and Tools.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

Hire of Plant and Tools

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).

II.2) Description

II.2.1) Title

Hire of Non Operated Plant and Tools.

Lot No

2

II.2.2) Additional CPV code(s)

• 34921000 - Road-maintenance equipment
• 43325100 - Grounds-maintenance equipment

II.2.3) Place of performance

NUTS codes

• UKM73 - East Lothian and Midlothian

Main site or place of performance

East Lothian

II.2.4) Description of the procurement

Hire of Non Operated Plant and Tools.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 (for above threshold).

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

It is a requirement that tenderers financial standing will pass the

requirements of the East Lothian Council financial health evaluation

(Appendix 2 Financial Health Evaluation Flowchart).

The tenderer must hold or commit to obtain, prior to the commencement

of the Contract the following types and levels of insurance:

- Employers (Compulsory) Liability insurance GBP 5m each and every

claim (unless exempt).

- Public Liability Insurance GBP 10m each and every claim.

- Contractors All Risk Insurance GBP 2m each and every claim.

- Motor vehicle insurance with an appropriate level of indemnity as deemed by the supplier.

- Plant and Equipment Insurance with an appropriate limit of indemnity as deemed by the supplier.

Minimum level(s) of standards possibly required

The financial information will be evaluated using the East Lothian Council

financial health evaluation flowchart.

The financial information provided will require to meet the following

criteria.

(i) The ratio of total assets to total liabilities (net assets) should be positive

in 2 out of 3 years.

(ii) The accounts should not show a loss in 2 consecutive years.

(iii) The accounts should not show a loss in 1 year and negative net current

assets in any 1 year.

Where the information provided does not meet item (i) but there is an

improving trend East Lothian Council may consider items (ii) and (iii) and

will have discretion, with regard to the evidence provided and taking into

account the level of risk to East Lothian Council, as to whether a bidder

will pass this requirement.

The tenderer will require to submit evidence in the form of their audited

accounts or equivalent (as detailed in the tender documents) for the mot

recent 2 years (2 sets of signed, audited accounts), along with details of

any significant changes since the last year end.

III.1.3) Technical and professional ability

List and brief description of selection criteria

Bidders should provide a minimum of two relevant examples from the last 3 years that demonstrate experience and ability to deliver a service similar in scale and scope to the requirements of this framework (APPENDIX 1).

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

6 November 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 6 February 2024

IV.2.7) Conditions for opening of tenders

Date

6 November 2023

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Four years.

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

QUALITY:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD.

HEALTH AND SAFETY:

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR,

The bidder be able to provide copies of equivalent documented policies and procedures as set out in the SPD.

As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools, but also to provide assistance with community projects, as well as engaging in supply chain initiatives.

For successful tenderers there will be an obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached 50K GBP in any financial year.

This will be delivered through East Lothian Works who will be in contact with the successful tenderer.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=742465.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

As part of the Council's wider duties towards its citizens, the Council wishes to engage with suppliers, providers and contractors to deliver benefits to our young people, through work experience opportunities, training opportunities or links with schools as well as engaging in supply chain initiatives. For successful tenderers there will be a contractual obligation for the delivery of Community Benefits once the aggregated spend with East Lothian Council contracts has reached GBP 50K in any financial year (Appendix 4).

(SC Ref:742465)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=742465

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Sheriff Court House, 27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom

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