Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Warwickshire County Council

Shire Hall,Market Square

WARWICK

CV344RL

Email

procurement [at] warwickshire.gov.uk

Country

United Kingdom

NUTS code

UKG13 - Warwickshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

www.warwickshire.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/csw-jets/aspx/Home.

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/csw-jets/aspx/Home.

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WCC Play Equipment Testing

Reference number

WCC 17771

II.1.2) Main CPV code

• 50870000 - Repair and maintenance services of playground equipment

II.1.3) Type of contract

Services

II.1.4) Short description

Warwickshire County Council is seeking a supplier who will be required to undertake Outdoor Play and Internal PE Inspection services in Warwickshire Primary, Secondary, Special Educational Needs Schools and Warwickshire County Council Country Parks to ensure they meet required standards detailed in the specification. Two Operational inspections and one annual inspection will be required to be completed for each site, as per the schedule provided in the documents and within a period of 12months.

II.1.5) Estimated total value

Value excluding VAT: £200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50870000 - Repair and maintenance services of playground equipment

II.2.3) Place of performance

NUTS codes

• UKG - West Midlands (England)

II.2.4) Description of the procurement

Warwickshire County Council is seeking a supplier who will be required to undertake Outdoor Play and Internal PE Inspection services in Warwickshire Primary, Secondary, Special Educational Needs Schools and Warwickshire County Council Country Parks to ensure they meet required standards detailed in the specification. Two Operational inspections and one annual inspection will be required to be completed for each site, as per the schedule provided in the documents and within a period of 12months.

The contract will be based on the number of sites and services in and around Warwickshire County Council requesting the service and the supplier will be obliged to carry out work in every establishment detailed within the specification if requested to do so as some sites may make their own arrangements The list of sites is provided and is all of the locations, and the volume of work will be dictated by the number of sites requesting the service. The Contract for these services will be between the Supplier and Warwickshire County Council and not the individual schools or County Parks.

The inspections are to include outdoor fixed play equipment which potentially includes games tables. Also, Internal PE Equipment to include table tennis tables and trampolines within primary halls, sports halls, fitness suites and gymnasiums in Warwickshire.

Trampolines and table tennis tables are in scope but are an ad hoc requirement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The contract me be subject to renewal after the initial period or following any extension.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for a period of 2years.

The Council reserves the right to extend the Contract by further periods not exceeding 24 months in total .

II.2.14) Additional information

Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.

The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home.

Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement [at] warwickshire.gov.uk

During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 December 2023

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

11 December 2023

Local time

12:05pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Royal Court of Justice

The Strand

London

Country

United Kingdom

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