Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Weald of Kent Grammar School

Tudeley Lane, Tonbridge

Kent

TN9 2JP

Email

tenders [at] litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

https://www.wealdofkent.kent.sch.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://litmustms.co.uk/respond/R88239EBXC

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Weald of Kent Grammar School ~ Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Weald of Kent Grammar School is a large sized selective grammar school, with academy status for girls aged 11–18 and co-educational sixth form for students aged 16–18. The school operates across two campuses located in Tonbridge and Sevenoaks, Kent and boasts state of the art facilities.

II.1.5) Estimated total value

Value excluding VAT: £64,600

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

Main site or place of performance

Kent

II.2.4) Description of the procurement

The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the approximate 600 students at our Sevenoaks campus and 1500 in Tonbridge, with 200 teaching and support staff who work across both.

The contract being tendered is for three years in duration from 1st September 2024 and will operate as a Guaranteed Performance Contract.

The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all cleaning services within the school, which currently includes:

Sevenoaks Campus

-3 Floor building which includes DT, Science, Food and general classrooms, dance studio, sports hall, main hall, dining hall and office space.

Approx. Square Metres: 6507

Tonbridge Campus

-The school has six, multi-storey stand-alone buildings (named as Main Building, Maths, Humanities, New Science, Sports Hall and 6th Form Hub). These buildings house educational, dining, sport and office facilities.

-Approx. Square Metres:

-Eng/Hums: 3149

-Main Build: 5325

-Maths: 1113

-Sports Hall: 1837

-New Science 720

-New classrooms 224

-Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Please see SQ document for more information

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £64,600

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 September 2024

End date

31 August 2027

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 February 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

11 March 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Kent:-School-cleaning-services./R88239EBXC" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Kent:-School-cleaning-services./R88239EBXC

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/R88239EBXC" target="_blank">https://litmustms.co.uk/respond/R88239EBXC

GO Reference: GO-20231211-PRO-24738909

VI.4) Procedures for review

VI.4.1) Review body

Weald of Kent Grammar School

Tudeley Lane, Tonbridge

Kent

TN9 2JP

Country

United Kingdom

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