Construction Contract Leads
South West
Category Services
Type
No. of Lots 1
Status Active
Published 11th Dec 2023
| Reference | ocds-h6vhtk-04234d |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £3,280,670 |
South West
Category Services
Type
No. of Lots 1
Status Active
Published 11th Dec 2023
| Reference | ocds-h6vhtk-04234d |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Restricted procedure |
| Value | £3,280,670 |
Section I: Contracting authority
I.1) Name and addresses
Alverton Primary School
Toltuff Crescent, Penzance
Cornwall
TR18 4QD
tenders [at] litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.tpacademytrust.org/web/
I.1) Name and addresses
Alverton Primary School
Toltuff Crescent, Penzance
Cornwall
TR18 4QD
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
http://www.alverton.org.uk/web/
I.1) Name and addresses
Berrycoombe Community Primary School
Berrycoombe Vale, Bodmin
Cornwall
PL31 2PH
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.berrycoombeschool.co.uk/web/
I.1) Name and addresses
Bodriggy Academy
Humphry Davy Lane, Hayle
Cornwall
TR27 4DR
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.bodriggyacademy.info/
I.1) Name and addresses
Cape Cornwall School
Cape Cornwall Road, St Just, Penzance
Cornwall
TR19 7JX
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Cardinham School
Cardinham, Bodmin
Cornwall
PL30 4BN
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.cardinhamschool.co.uk/web
I.1) Name and addresses
Gulval School
School Lane, Penzance
Cornwall
TR18 3BJ
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Hayle Academy
Highlanes, Hayle
Cornwall
TR27 4DN
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
Kehelland Village School
Kehelland, Camborne
Cornwall
TR14 0DA
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.kehellandschool.co.uk/web
I.1) Name and addresses
Lanivet Community Primary School
Honeys Hill, Lanivet
Bodmin
PL30 5HE
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.lanivet.cornwall.sch.uk/web/
I.1) Name and addresses
Mullion School
Meaver Road, Helston, Mullion
Helston
TR12 7EB
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.mullionschool.org.uk/
I.1) Name and addresses
Mullion Community Primary School
Willis Vean, Mullion, Helston
Cornwall
TR12 7DF
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.mullion-ji.cornwall.sch.uk/web
I.1) Name and addresses
Newlyn School
Carne Road, Newlyn, Penzance
Cornwall
TR18 5QA
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.newlynschool.co.uk/web
I.1) Name and addresses
Pensans CP School
Madron Road, Penzance
Cornwall
TR20 8UH
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.pensansprimary.co.uk/web
I.1) Name and addresses
Sennen Community Primary Academy
Sennen, Penzance
Cornwall
TR19 7AW
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.sennen.cornwall.sch.uk/web
I.1) Name and addresses
St Dennis Primary Academy
Carne Hill, St Dennis
St Austel
PL26 8AY
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
I.1) Name and addresses
St Ives School
Higher Tregenna, St Ives
Cornwall
TR26 2BB
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.stivesschool.net/web/
I.1) Name and addresses
St Just Primary School
Bosorne Road, St Just, Penzance
Cornwall
TR19 7JU
tenders [at] litmuspartnership.co.uk
Country
United Kingdom
NUTS code
UKK3 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.stjustprimary.org.uk/web
I.2) Information about joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/4P82CM62DM
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Truro & Penwith Academy Trust (TPAT) ~ Cleaning Tender
II.1.2) Main CPV code
- 90919300 - School cleaning services
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service for Truro & Penwith Academy Trust, otherwise known as TPAT.
II.1.5) Estimated total value
Value excluding VAT: £3,280,670
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.3) Place of performance
NUTS codes
- UKK3 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
II.2.4) Description of the procurement
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2024, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The scope of the contract covers all of the cleaning provision within each of the Schools. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the Schools and their buildings to ensure they are suitably prepared for the beginning of each academic term.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. While the Trust will be the principal contracting authority, each School will have its own individual budget for input hours reconciliation.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
Currently, the cleaning services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Please see SQ document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: £3,280,670
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2029
This contract is subject to renewal
No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted: Yes
II.2.11) Information about options
Options: No
II.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III. Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section IV. Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date
26 January 2024
Local time
12:00pm
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 February 2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
English
Section VI. Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./4P82CM62DM" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Cornwall:-School-cleaning-services./4P82CM62DM
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/4P82CM62DM" target="_blank">https://litmustms.co.uk/respond/4P82CM62DM
GO Reference: GO-20231211-PRO-24739001
VI.4) Procedures for review
VI.4.1) Review body
Alverton Primary School
Toltuff Crescent, Penzance
Cornwall
TR18 4QD
Country
United Kingdom