Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

arc21

Belfast Castle, Antrim Road

Belfast

BT15 5GR

Contact

mcardletarc21.org.uk

Email

karen.boal [at] arc21.org.uk

Telephone

+44 2890373000

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etendersni.gov.uk/epps

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other activity

Waste Management

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of services for the Receipt, storage, bulking and transfer of Municipal Waste

Reference number

5102951

II.1.2) Main CPV code

• 90512000 - Refuse transport services

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority invites tenders for the short term provision of services relating to the acceptance, storage and bulk transfer of mixed residual waste from the Lisburn and Castlereagh City Council area to a nominated delivery point in the Mallusk area of Northern Ireland. Due to the nature of the Councils requirements there is a geographical area within which point of deposit for the Council waste must fall (this is detailed in the contract documents). In the event that the Contract is extended it is likely that the delivery point will change and there is also the possibility but no guarantee, that other material streams may also be included within its scope. The appointed Contractor will also be responsible for collating and reporting data and reporting performance relevant to the Contract.

II.1.5) Estimated total value

Value excluding VAT: £1,718,425

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90511200 - Household-refuse collection services
• 90500000 - Refuse and waste related services
• 34144511 - Refuse-collection vehicles

II.2.3) Place of performance

NUTS codes

• UKN0 - Northern Ireland

II.2.4) Description of the procurement

The Authority invites tenders for the short term provision of services relating to the acceptance, storage and bulk transfer of mixed residual waste from the Lisburn and Castlereagh City Council area to a nominated delivery point in the Mallusk area of Northern Ireland. Due to the nature of the Councils requirements there is a geographical area within which point of deposit for the Council waste must fall (this is detailed in the contract documents). In the event that the Contract is extended it is likely that the delivery point will change and there is also the possibility but no guarantee, that other material streams may also be included within its scope. The appointed Contractor will also be responsible for collating and reporting data and reporting performance relevant to the Contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,718,425

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

15

This contract is subject to renewal

Yes

Description of renewals

The initial term of the contract is for 3 months. The Authority then has an option to extend the duration of the contract for up to a further 12 months, giving a potential total contract term of 15 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial term of the contract is for 3 months. The Authority then has an option to extend the duration of the contract for up to a further 12 months, giving a potential total contract term of 15 months.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The value included in sections II.1.5 and II.2.6 is the estimated value of the contract if the full term of the contract including extension was utilised (15 months). This has been prepared on the basis that:. . 1. The current residual waste streams (being dealt with by the current haulage contractor) continue for the full 15 months (estimated volume 35,000 tonnes in total); . . 2. Some additional waste streams are added to the contract during the extended term of the contract (estimated volume 9275 tonnes in total);. . 3. For the first three months of the contract (the Initial Term), the current residual waste streams are to be hauled to the existing Nominated Treatment and/or Disposal Site(s); and. . 4. For the extended term, the Nominated Treatment and /or Disposal Site(s) (to which the contract waste is to be hauled) may change and the Authority has based its calculation of the value of the contract on the basis of the furthest away Nominated Treatment and/or Disposal Site(s) that the Authority believes may be utilised (which vary between waste streams).. . Tenderers should note that this estimate has been prepared at the current time, based on the Authority’s reasonable expectations, but that the quantities of waste, the precise location of the Nominated Treatment and/or Disposal Site(s), in addition to the timing of the introduction of any additional waste streams being included in the contract may vary. The value of the contract may therefore be greater than this estimate if larger volumes of waste are collected and/or greater volumes of additional waste streams (as envisaged by the contract) are included within the services.”.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 January 2024

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15 June 2024

IV.2.7) Conditions for opening of tenders

Date

15 January 2024

Local time

5:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

The High Court, Royal Courts of Justice

Chichester Street

Belfast

BT15 5GR

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Review procedures are as set out in the Public Contracts Regulations 2015.. Proceedings under the Public Contracts Regulations 2015 are time limited, and any such proceedings must be brought in the High Court of Northern Ireland.

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