Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Derry City and Strabane District Council

Council Offices, 98 Strand Road

Derry

BT48 7NN

Contact

Via eTendersNI Messaging

Email

tenders [at] derrystrabane.com

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://etendersni.gov.uk/epps

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://etendersni.gov.uk/epps

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://etendersni.gov.uk/epps

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

T23-059ENV Panels of Maintenance Contractors

II.1.2) Main CPV code

• 45300000 - Building installation work

II.1.3) Type of contract

Works

II.1.4) Short description

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.1.5) Estimated total value

Value excluding VAT: £300,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
7

II.2) Description

II.2.1) Title

a) General Building Maintenance Services

Lot No

1

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £168,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

b) Ground Works Services

Lot No

2

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,080,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

c) Sports Ground/ MUGA (Multi Use Games Area) repair services.

Lot No

3

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £75,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

d) Mechanical/Plumbing Services

Lot No

4

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £900,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

e) Electrical Services

Lot No

5

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £684,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

f) Painting/Decorating Services (Registered painting contractors only)

Lot No

6

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £84,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing

Lot No

7

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45340000 - Fencing, railing and safety equipment installation work
• 45350000 - Mechanical installations
• 45452000 - Exterior cleaning work for buildings
• 45210000 - Building construction work
• 45311200 - Electrical fitting work
• 45442100 - Painting work
• 45342000 - Erection of fencing

II.2.3) Place of performance

NUTS codes

• UKN0A - Derry City and Strabane

II.2.4) Description of the procurement

Derry City and Strabane District Council wishes to appoint suitably qualified and experienced firms, for each panel, to carry out planned and reactive maintenance works in the Derry Strabane Area in the following disciplines: a) General Building Maintenance Services b) Ground Works Services c) Sports Ground/ MUGA (Multi Use Games Area) repair services. d) Mechanical/Plumbing Services e) Electrical Services f) Painting/Decorating Services (Registered painting contractors only) g) Fencing Services - to include all types of security/boundary fencing, hand railing and guard railing. Derry City and Strabane District Council have a property portfolio of 129 buildings comprising of leisure centres, museums, community centres, administrative buildings, sports pavilions, MUGA’s, technical depots, cemeteries, amenity sites, parks, play areas, public conveniences, and one cattle market. The services required, within each panel, shall consist of planned and unplanned works comprising of upgrades, refurbishments, fit outs, demolitions and running repairs. The contract will commence in April 2024 for a period of 36 months. This may be extended at the sole discretion of Council for a further period not exceeding 12 months. Please refer to the CfT documents for further detail.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £69,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A 12 Month Extension may be granted subject to Council Approval.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 7 August 2024

IV.2.7) Conditions for opening of tenders

Date

9 February 2024

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice NI

Belfast

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice NI

Belfast

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

As per PCR 2015

VI.4.4) Service from which information about the review procedure may be obtained

Royal Courts of Justice NI

Belfast

Country

United Kingdom

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