Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Belfast City Council

9 Adelaide Street

Belfast

BT2 8DJ

Email

cps [at] belfastcity.gov.uk

Country

United Kingdom

NUTS code

UKN06 - Belfast

Internet address(es)

Main address

www.belfastcity.gov.uk

Buyer's address

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

T2470 - Supply and delivery of outdoor litter bins

Reference number

T2470

II.1.2) Main CPV code

• 34928480 - Waste and rubbish containers and bins

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the supply and delivery of a range of outdoor litter bins.

This tender sets out the information which is required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the tender requirement. In addition to this, quality, social value, and pricing proposals will also be assessed before any contract award is made.

II.1.5) Estimated total value

Value excluding VAT: £750,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 39224340 - Bins

II.2.3) Place of performance

NUTS codes

• UKN06 - Belfast

Main site or place of performance

Belfast City Council

II.2.4) Description of the procurement

This Contract is for the supply and delivery of litters bins with the following 6 core items ‘Core Items’:-

- Outdoor, ground mounted, hooded litter bin (metal, circa 120ltr capacity)

- Outdoor, ground mounted, hooded litter bin (plastic, circa 120ltr capacity)

- Outdoor ground mounted semi domed litter bin (ductile iron, circa 110ltr capacity) – For Connswater Greenway

- Outdoor ground mounted semi domed litter bin (ductile iron, circa 110ltr capacity) – For Forth Meadow Greenway

- Outdoor post mounted litter bin (plastic, circa 50ltr)

- Outdoor recycling bins

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £750,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The Contract shall be effective from the date of award of Contract for an initial period of 2 years.

The Council reserves the right to extend/renew the Contract up to a further 3 years (2 + 1 years). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The following additional support Services and other Goods may be required under this Contract during the Contract Period:-

- Trial and purchase of additional litter bins type including, but not limited to:

- Different variations of the Core Items i.e. size, capacity and manufactured materials

- Dog waste bins

- Recycling/ Waste segregation bins

- Solar waste compacting bins

- Indoor litter bins including recycling /waste segregation bins

- New/innovative litter bin products

- Any other litter bins types - ground, wall or pole mounted

Support services associated with litter bin supply including, but not limited to:

- Installation of litter bins including ground/site preparation for installation

- Bin refurbishment including repairs, re-painting/spraying and rust treatment (workshop and on-site)

- Key/ lock replacement

- Branding of litter bins and/or installation of new signage or sponsorship

- Consultancy/advice type services i.e. to support a city litter bin strategy

Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.

The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements.

Optional Goods and Services not priced in the Pricing Schedule are priced based using a quotation. Responses to a quotation request is required within 5 working days. This is measured from the time the initial request is made in writing by the Council to the quotation sent by the Contractor. All quotations should be via email and include a full breakdown of the service and associated costs using appropriate rates from the Pricing Schedule, where possible. A quotation form/ template may be implemented during the Contract Period to improve consistency. This response time to a quotation request may be extended in agreement with the Council Representative should be the quotation be more complex than normal.

Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Any value stated in this notice includes for anticipated purchases of goods and services set out in the Specification and all optional goods and services set out. No guarantees of volumes or spend under the Contract are provided.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 February 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

26 February 2024

Local time

12:30pm

Place

via eSourcing portal

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Belfast

Country

United Kingdom

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